Project Administrator

NBBJ is an award-winning design firm recognized as a TIME100 Most Influential Company, a Fast Company Most Innovative Architecture Firm and a two-time 2025 AIA National Honor Award recipient. These recognitions reflect our purpose-driven approach that, fueled by ideas and a culture of collaboration, creates healthy buildings, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe, a career at NBBJ will inspire you to be extraordinary. You can learn more about our firm, see what it’s like to work here and explore recent projects and ideas at NBBJ.com. Join us to make an impact today! The role at a glance:NBBJ San Diego is seeking a Project Administrator to provide administrative support during design and construction phases.  The Project Admin will work collaboratively with the Project Management team and Studio Administrator to apply studio and firm standards for administrative processes and, as necessary, define and implement new processes to create the high performance environment for our team. The ease and ability to work with and integrate into a diverse team of designers and project managers would serve the candidate well in our highly collaborative environment.
In your new role, you will:

• Work directly with the project manager to provide administrative support of all team members
• Communicate with clients, consultants and regulatory agencies
• Schedule and attend project meetings; compose, edit and post meeting notes
• Primary gatekeeper for document posting including coordination with project managers for document uploads, downloads, file transfers, reprographics, etc.
• Review, monitor and maintain document file structure 
• Coordinate team travel arrangements, as needed
• Coordinate delivery of drawings, specifications and other project documents
• Miscellaneous administrative duties, including general correspondence, filing, archiving, as needed by project teams.

What you will need to succeed:

• 10 - 15 years in an A/E industry project support or administrative support capacity required
• BA or BS degree or higher preferred
• Ability to handle multiple priorities in a fast-paced environment
• Collaborative demeanor with desire to work with and integrate into a diverse, creative team essential
• Knowledge and understanding of design project process is key for success in this role
• Must be detail-oriented and highly organized with an unmatched ability to multi-task
• Excellent written and verbal communication skills
• Expert user of complex calendar/scheduling functions in Microsoft Outlook
• Strong computer skills including mastery of Microsoft Office Suite required

The hourly range for this role is anticipated to be between $36.00 and $41.00. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience. This role requires individual to be based in the United States.