Manager, Institutional Funding and Sponsored Research

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job:

Manager, Institutional Funding and Sponsored Research

Barnard College remains committed to its mission of empowering young women to pursue their academic and professional aspirations. In the Development and Alumnae Relations department, the Institutional Funding and Sponsored Research (IFSR) team manages faculty grant activity, raises grant funding for interdepartmental and student programs, oversees matching grant initiatives, and supports corporate fundraising efforts. This position plays a vital role within the IFSR team by providing administrative support, assisting with grant application preparation, and conducting funding research. The role offers opportunities for professional development while contributing to the important work of securing corporate, foundation, and government funding for the College.

Job Description:

Duties and Responsibilities:

• Help build the pipeline of grant funding for Barnard through research and the support of proposal submission to foundations, corporations, and government agencies.

• Prepare background and briefing materials for the President, Provost, faculty and other senior staff for cultivation and stewardship of foundation and corporate donors and prospects.

• Draft grant proposals, letters of inquiry, and funding applications in collaboration with team members, faculty, and senior staff, ensuring alignment with funder guidelines and institutional priorities.

• Update and maintain records in Salesforce and iWave databases. Upload proposals, budgets, and other key information, and reference historical records in Cayuse and Microsoft Access as needed. 

• Conduct individualized funding research for faculty and College projects and generate detailed reports on findings.

• Send targeted prospect notification emails to faculty and staff about relevant grant opportunities and funding announcements aligned with their research interests.

• Serve as the primary point of contact for faculty inquiries regarding grants and funding opportunities, managing the IFSR team email inbox and directing requests to appropriate team members to ensure timely responses.

• Draft and produce the monthly grant opportunities newsletter for faculty and staff.

• Serve as liaison with the Communications team to update and maintain the Institutional Funding and Sponsored Research webpages.

• Maintain key data points and documents provided by collaborating offices for use in grant proposals and update or upload as needed to funder portals.

• Save and organize files in Google Drive and network drive as needed.

• In collaboration with Finance, create new accounts for incoming grants.

• Review and customize acknowledgment letters to IFSR donors.

• Track all new payments and pledges for IFSR, maintain communication with Development Operations and Finance about upcoming awards and wire payments.

• Generate reports with IFSR records for various audiences, including a bi-annual activity report for the Provost and special reports for the VP/Provost/President’s Office as requested.

• Assist in scheduling key meetings with internal and external stakeholders for the IFSR team.

• Track all OTPS expenses for the IFSR budget and reconcile these expenses monthly, process budget transfers as needed and as directed.

• Keep records of credit card transactions and reconcile monthly credit card statements.

• Supervise up to two student workers.

Other related duties, including special projects, as assigned.

Skills, Qualifications & Requirements:

Knowledge, Skills, and Experience:

• Excellent computer skills; high level of comfort navigating unfamiliar application portals; experience with Salesforce and Google Workspace preferred

• Experience with fundraising database platforms preferred

• Strong organizational skills, attention to detail, and knowledge of basic office management techniques, i.e. workflow, filing systems, scheduling, etc.

• Excellent communication skills, both verbal and written

• Ability to work independently and in collaboration with others

• Initiative combined with good judgment

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