Assistant General Manager (CA)

Description

Introduction:

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

Summary

At Seabreeze Management Company, our motto is “People, Performance, Passion,” and we live that motto every day. By continually improving the service we offer our customers and providing our team with the resources they need, we have the power to create communities wherever we go. Through sound judgement and analytical decision-making, the Assistant General Manager acts as a compass of our motto and, under the guidance of the General Manager.

The position is under the direct supervision on the General Manager. The Assistant General Manager has thorough knowledge of all governing documents, post orders, policies and procedures, property, and personnel. The Assistant General Manager supervises the physical maintenance of the main recreation areas and moves and inspects and reports the condition of the buildings and grounds to the General Manager. The Assistant General Manager Under the direction of the General Manager, plans and implements recreational activities, which include but are not limited to special events, adult education, and the scheduling of clubhouse facilities for recreational use. The Assistant General Manager will have significant contact with residents and vendors associated with Clubhouse Activities. Performs 24-hour on-call service as needed.

Essential Duties and Responsibilities:

• Executes plans, coordinates and directs social activities and provides general direction of Clubhouse associated operations. Creates a monthly calendar of events to promote social and recreational interaction of the residents.
• Maintains a master calendar for use of rooms in the Community Center Complex and works to make space available and coordinate the required set-up for Board of Directors and Board Committee meetings, either scheduled or unscheduled as well as other uses appropriate for the community.
• Maintains liaison with the residents, guests, and General Manager. Plans and implements Clubhouse activities and special events; sets up classes and workshops. Provides independent judgement when supervising third party Janitorial and Security staff members to ensure sure all building policies and procedures are being adhered to and that staff are performing as directed.
• Works with the Activities Committee Chairperson n implementing Clubhouse activities.
• Serves as staff liaison for the associations various committees providing direction and approvals on projects and initiatives in accordance with policy.
• Attends monthly Activities Committee meetings and meets frequently with the Activities Chairperson and designated Committee members on social functions.
• Prepares requests for funds for events, social activities, and activity groups, together with any necessary or requested supporting documentation.
• Administers, with oversight of the General Manager, the Clubhouse Activities Committee budget as approved by the Board of Directors.
• Oversees all contractor/vendor work at Main Recreation Facilities.
• Coordinates with Maintenance Supervisor for set-up requirements of maintenance personnel for major events in the Clubhouse.
• Maintains the Bulletin Board, Clubhouse information center, and flyer rack(s) with current information at the Clubhouse and OCA Business Office.
• Attends, upon request, Committee and special group meetings by invitation of the Chairperson to explain Clubhouse use procedures. Coordinates social and recreational activities with all appropriate groups.
• Maintains inventory of supplies and submits purchase order to restock at the Clubhouse.
• Provides oversight for the Community Center Complex to include opening and securing the building, supervising its use and reporting any needs for care or maintenance to the Maintenance Supervisor.
• Enforces all Clubhouse rules and regulations; recommends changes to rules and regulations when appropriate.
• If directed by the General Manager, obtai