Scheduled Hours

37.5

Position Summary

Responsible for more complex grants and/or broader scope and may lead/supervise one or more grant assistant/specialists. May also oversee Center grants.

Job Description

Primary Duties & Responsibilities:

• Serves as lead or may direct Grant Assistants or Grant. May train others in all pre and post award administrative functions.
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters grant budgeting documents online, as needed.
• May coordinate the submission and post award activities for studies; prepares forms and materials, works with PI to prepare budget, obtains pricing quotes from other Departments, prepares and submits invoices according to final executed contract, tracks receipt of checks from sponsor and ensures they are deposited in correct fund.
• Identifies and collects potential grant applications/ instructions for PIs.
• Serves as internal liaison and grant content representative, ensuring that all funds are set up in a timely manner; prepares any necessary project advances, no-cost extensions and ensures that funds are carried forward as appropriate.
• Ensures timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of OSRS.
• Serves as a subject matter expert on complex troubleshooting error resolutions/solutions for grant submissions and financial reports.
• Analyzes and prepares comprehensive and often complex monthly financial reports on all research accounts (expected to be of a large scale/scope). Monitors, analyzes and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds. Distributes/discusses with PIs and senior leadership.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
• Coordinates transfer of PI grant files into WashU and to new institutions or new departments.
• Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals and other support).
• Creates, addresses and processes correspondence of moderate to high complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase and budget reallocation requests).
• Obtains signatures and forwards grant financial status reports to PI and senior leadership.
• Updates grants lists monthly or when new fund numbers are received.
• Organizes and maintains electronic and hard copy grant files.
• Analyzes and provides recommendations/guidance for research management for preparation of the annual budget and annual payroll. Enters budget online, as needed.
• Attends training sessions/seminars related to position.
• Assists senior leadership with special projects as requested.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Identifies and assigns payroll to appropriate sources and enters directly into HR system, with PI approval.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Manages program income, bridge/seed and institutional funds. Provides monthly financial reports to leadership.
• Prepares, sends and monitors invoices for services performed. In addition, reconciles the service funds each month.
• Assists in the preparation of all financial and summary information, including investigators, grants, publications and meetings, annual progress report and renewal.
• Performs role as liaison for Program Director in communicating policies and procedures to Center Investigators, Administrators, and Staff in daily operations directly related to the research associated with the Center.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sit