Administrative Assistant

Primary Responsibilities: 

• Process, maintain and submit customer invoices per system guidelines within required deadlines 

• Create invoices according to company policy if required 

• Merge, scan and upload all customer folders to company data base 

• Maintain and update customer info as needed (Customer name, address, mergers, etc.) 

• Communicate with customers regarding payment status and resolve payment disputes 

• Collaborate with the collections manager and sales to reconcile accounts receivable on a periodic (at least monthly) basis 

• Assist with managing accounts payables 

• Set up and maintain vendors 

• Issue purchase orders and process vendor invoices for payment 

• Record, update and maintain monthly expenses 

• Maintain unbilled revenue report monthly 

• Upload unbilled revenue backup to corporate share drive 

• Assist with maintaining employee timesheets 

• Assist in accounting and financial reporting 

• Perform work related tasks as assigned (Ex. Scan, file, etc.) 

• Comply with all NOV Company and HSE policies and procedures 

Job Qualifications: 

• Excellent verbal and written communication skills 

• Proficient in Microsoft Office 

• Ability to work independently and in a fast-paced environment 

• Ability to anticipate work needs and interact professionally with customers 

• Excellent organizational skills and attention to detail 

Education and Experience 

• High School Diploma or GED 

• 1+ years of experience