Administrative & Manifest Support Coordinator

Description

 The Administrative & Manifest Support Coordinator plays a vital role in ensuring efficient office operations while also supporting critical compliance processes. This position combines general administrative duties with responsibility for processing and verifying waste manifests, including Mailback documentation. The ideal candidate is a reliable, organized multitasker with excellent communication skills and a high attention to detail—someone who can support internal teams and external compliance needs effectively 

Requirements

 Key Responsibilities

Administrative Support

· Provide day-to-day administrative support to ensure smooth office operations

· Draft, edit, and distribute emails, memos, letters, and forms

· Perform general clerical tasks 

· Maintain digital and physical filing systems

· Order and track office supplies to support team needs

Manifest Processing & Verification

· Accurately load manifests into internal systems in a timely manner

· Conduct Mailback manifest verifications to ensure compliance with internal and regulatory requirements

· Collaborate with operations and compliance teams to address discrepancies or missing data

· Maintain organized records of all manifest documentation for auditing purposes

Other Duties

· Support preparation of recurring reports or operational documentation

· Provide back-up support to other admin roles as needed

· Perform other duties as assigned

Required Qualifications

· High School Diploma or GED

· Proven experience in an administrative or office support role

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

· Strong organizational skills and attention to detail

· Excellent written and verbal communication skills

· Ability to manage multiple tasks and prioritize effectively

· High level of integrity and trustworthiness

· Experience in a logistics, operations, or regulated environment - highly preferred

· Familiarity with manifest tracking or documentation systems - highly preferred