Administrative Assistant

Position Type:

Administration and Professionals

Date Posted:

2025-08-11

Location:East Professional Center

INTRODUCTION: CONTEXT AND MISSION

The Cleveland Metropolitan School District (CMSD) serves approximately 37,000 students in 100+ schools. Over the past several years, the Greater Cleveland community has united behind the collective goal of ensuring every child in Cleveland attends a high-quality school and every neighborhood has a multitude of great schools from which families can choose. The Cleveland Plan defines CMSD’s approach to the reinvention of public education and holds our community accountable for the success of Cleveland’s schoolchildren. The Cleveland Plan is supported by Ohio House Bill 525, which provides much-needed flexibility and autonomy for the district and its schools. Our schools have autonomy over human and financial resources in exchange for accountability for

performance. The principal has primary responsibility and accountability for establishing his or her school as a high-quality, high-expectations academic center with a focus on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results.

The Cleveland Metropolitan School District has developed standards of excellence that the district applies to all parts of the organization inclusive of schools, principals, school leadership teams, networks, and central office. Alignment between Standards of Excellence (SoE) and the district’s Theory of Action helps ensure that principals are able to focus on scholar achievement and that central office supports are timely and effective.

Our Vision for Learning in a Post-Pandemic World:

In our pursuit of a more fair, just, and good system of education, we want each of our learners, both each of our scholars and each of their educators, to be individually and collectively presented with academically / intellectually complex tasks that are worthy of their productive struggle and allow them authentic opportunities to demonstrate their work and their learning of academic content and transferable skills in a joyful and adventurous environment.

THE OPPORTUNITY:

 

Location: Administration or As Assigned
Reports to: Director, Attendance
FLSA Status: Non-Exempt
Salary Band: 3
Compensation: $43,782.00 - $61,294.00


We are seeking to hire an administrative assistant to provide high-level administrative support by handling information requests, and performing a variety of functions, including handling and processing purchasing and legal documents, writing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and managing calendaring and scheduling. This role must be able to handle a wide range of executive, support-related tasks in a fast-paced work environment and to work independently with little or no supervision.

Responsibilities

• Exhibits good customer relations skills in answering phones, screening and responding to inquiries and requests from district officials, parents, students, media and other external customers
• Responsible for heavy calendar management, scheduling and arrangement of meetings/appointments for the DCOA, and preparation of agendas for meetings
• Able to handle basic correspondence without supervision, including memos, letters and electronic transmissions to internal employees and external customers on behalf of the DCOA
• Manages and maintains departmental budget(s) as dictated by DCOA
• Responsible for organizing and supporting the day-to-day activities of the DCOA to ensure efficient office operations
• Screens and handles incoming and outgoing electronic communications on behalf of the DCOA
• Maintains confidentiality of information which would have immediate negative impact on the district, performance, perceived value if shared beyond its intended audience.
• Assists with preparation of background documents and materials for DCOA presentations and with review and summarization of reports and documents
• Arranges travel schedule and makes reservations for DCOA
• Maintains weekly time-off calendar for division staff; ensures accurate reporting to payroll department of staff work schedules
• Assists with updating division information on CMSD website as needed
• Operates a variety of office equipment
• Implements District and/or Board of Education policies and procedures
• Performs all other duties as assigned

Qualifications

• 3+ years’ experience in a position of support for administrators at senior level or higher
• High sch