Project Coordinator I - The Dean's Office

The Project Coordinator role presents an exciting opportunity for a dynamic, resourceful, and personable individual to make significant contributions to pivotal projects and initiatives within the Office of the Dean at the Icahn School of Medicine at Mount Sinai. Operating within the bustling environment of the Dean's Office, the Project Coordinator will offer comprehensive programmatic, administrative, and operational support, overseeing a diverse array of activities and projects within the school.

In this role, the Project Coordinator will gain a deep understanding of the school's policies and procedures and may play a key role in their implementation. Responsibilities will span a spectrum of ongoing, recurring, and ad-hoc projects within the Dean’s Office.

• Reviews, edits, and coordinates faculty letters, including new appointments and retention letters, to ensure timely and accurate completion and approval for the Health System.
• Supports Appointments, Promotions and Tenure processes when necessary.
• Gathers data from Departments, Institutes, and Centers, reviews for accuracy, facilitates follow-up, and prepares faculty offer letters for review and signature. Coordinates approvals across various areas in the Health System to ensure timely signing of documents.
• Collects, analyzes, formats, and disseminates essential information both internally and externally.
• Provides support in the Part-time Faculty arrangement process, including arrangements requiring review and approval by the Physicians Relationship Review Committee (PRRC).
• Assists in preparing the Physicians Relationship Review Committee agenda.
• Assists in preparing the Position Control agenda and provides support during meetings when necessary.
• Facilitates the Annual Faculty Performance Evaluation Process, assisting users in navigating the online system, troubleshooting platform problems, proposing system enhancements, communicating with the IT team, and generating reports on completion rates, departmental compliance, and other factors.
• Supports large meetings of the Dean of the School by preparing agendas, taking minutes, and disseminating information.
• Supports the School’s Faculty Council, including collecting information, coordinating activities and events, and drafting meeting minutes.
• Updates Dean’s Office web pages as needed.
• Reviews physician contracts monthly to ensure incentives and bonuses are paid in accordance with outlined compensation. Provides support in reviewing wRVU, quality, and other metrics based on faculty employment agreements.
• Addresses questions from clinical Department personnel on faculty recruitment processes and provides guidance on completing and submitting forms.
• Maintains, updates, and sends out various trackers. 
• Performs other related duties as assigned.

• Bachelors degree required, or equivalent education and work experience
• None required, 1 year of experience in project coordination preferred.

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:  

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to professional advance. We share the belief that all employees, regardless of job title or expertise contribute to the patient experience and quality of patient care.

 Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people,