Senior Vendor Service Coordinator

Senior Vendor Service Coordinator

Starting Salary Range: $53,481 - $64,177

GGRC is looking to hire a Senior Vendor Service Coordinator to coordinates the application and approval process by which agencies and individuals may become vendors of Golden Gate Regional Center in order to provide services to eligible individuals from birth throughout their lives.

Core Responsibilities

• Liason with other region centers and process courtesy vendorization request
• Review vendor documents and process vendorization input from Community Resource Unit
• Review documents and process system input for Self-Determination Program (SDP) vendorization
• Verify and reconcile vendor data for Employment Development Department (EDD) reporting
• Review and reconcile vendor data for year end IRS 1099 reporting
• Provide support in processing vendor rate change
• Serve as lead for audit preparation
• Conduct complex case review and handle escalation
• Serve as backup for Supervisor of Vendorization

 Vendor Services

• Interpret regulations and analyze documents to insure compliance with State regulations and Agency policies and practices
• Review documents and requests from potential vendors, which may include but not limited to individual served by GGRC, family member, individual service provider, group home, profit and non-profit agencies, and public entities, to ensure qualifications of vendor to perform services and meet requirements
• Interact with the general public over phone, via email, or in person about GGRC vendorization process
• Provide direction and guidance to GGRC staff on vendorization procedures and practices
• Research and provide guidance to other GGRC departments and staff on the appropriate usage of vendor service categories, rates and general ledger accounts
• Contact and correspond with potential vendors and State agencies
• Create, distribute and process vendor applications
• Verify background and licensure of potential vendor
• Analyze rate requests including comparisons to current market rates, previous vendor rates and budgets, rate setting methodology  and projected costs of services and present analysis to Supervisor of Vendorization

Records Maintenance

• Maintain databases (internal database programs and Excel) on regular basis
• Input and update vendor and rate information on internal databases (including UFS/Sandis System and Excel) according to guidelines
• Ensure up-to-date and accurate vendor information including periodic review of expiring vendor licenses and contracts
• Perform electronic filing, filing maintenance, and file purging duties

Other

• Review receipts, invoices, cost estimates, and financial information for accuracy
• Prepare information for State and external auditors under the guidance of the Supervisor of Vendorization
• Provide analysis for and compile information for required reports
• Work successfully within the agency and across departments to maintain high quality services and implement the goals of the regional center.
• Participate in special projects, and assist with additional duties or tasks, as assigned
• Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act

Requirements

Education/Experience

• 4+ years post-secondary education
• Bachelor’s Degree in finance, business administration or related field; college degree preferred
• 4+ years professional experience in financial planning, analysis or business operations

Skills

• Demonstrated analytical skills with a strong business acumen
• Strong customer service and problem-solving skills
• Proven ability to work under tight deadlines
• Strong attention to detail with  ability to perform mathematical calculations and formulas
• Ability to develop standard business communications, using proper grammar, spelling and punctuation
• Exceptional oral communication skills including the ability to convey complex information and ideas in a clear, concise and professional manner
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Advanced knowledge of Excel ®  and intermediate familiarity with MS Word®, MS PowerPoint®, MS Outlook® or similar software applications
• Familiarity with Social Work/Case Management philosophies and common practices desired.

Competency Traits

• Problem Solving