Facilities Operations Specialist

Classification Title:

Facilities Operations Specialist

Classification Minimum Requirements:

Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience.

Job Description:

The School of Theatre + Dance in the College of the Arts seeks Facilities Operations Specialist to manage day-to-day facilities operations and event logistics for the School. Responsibilities include overseeing the maintenance, cleanliness, and organization of school spaces, coordinating repairs and work orders, managing assets and equipment procurement, and supporting capital projects. The role also plans and facilitates special events, guest visits, and provides technical support for classroom technology. Serving as the primary Building Emergency Coordinator, the position ensures health, safety, and security compliance, including access systems and safety equipment upkeep. Additionally, the position advises on facilities policies and works collaboratively with School leadership to enhance operational efficiency. The Facilities Operations Specialist reports to the School Director.

The School of Theatre and Dance intends to engage in people-centered practices. We work collaboratively to encourage healthy work-life integration and believe in fostering a positive work atmosphere that recognizes and appreciates the contributions of all of our team members.

The University of Florida College of the Arts intends to be a transformative community, responding to and generating foundational shifts in the arts and beyond.  As business and academic professionals, artists, scholars, advisors, and teachers, we, the staff of the College, embrace the complexity of our evolving human experience and seek to empower our colleagues, students, and faculty to respond to and shape that experience fearlessly through critical thinking, creativity, constructive questioning, and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who possesses skills in designing and facilitating work that advances curiosity, inclusion, open intellectual discourse, and the well-being of all in an environment of complex diversity. We seek a colleague who identifies as a trusted steward of resources, balancing institutional requirements and the demand for innovative solutions.

The University of Florida is an equal opportunity institution. 

Responsibilities:

Facilities Operations

• Manages the upkeep, organization, cleanliness, and maintenance of all School of Theatre & Dance classrooms and rehearsal spaces, performance spaces (in collaboration with the Producing Director) shops, production labs, offices, lobby areas, and additional common spaces in the Nadine McGuire School of Theatre & Dance Pavilion and other spaces occupied by SOTD.
• Serves as the asset manager, facilitating equipment and supply procurement, storage, tracking, repair, maintenance, and recommendations for needed resources to support the research, teaching, and service initiatives of the School. This includes overseeing purchasing, invoice processing, and disposing of unnecessary assets.
• Coordinates cleaning schedule for all public and manages locker assignments for students, staff, and faculty and maintains locker systems.
• In collaboration with leadership, faculty, research, propose budget for, and oversee capital building projects and purchases.

Event & Project Management

• Plans, coordinates, and run advancement events, retirement celebrations, opening night receptions, and additional special events for the School.
• Facilitates guest artist and faculty search related travel and residency logistics May assist with providing local ground transportation and providing tours of Gainesville, Campus, COTA, and SOTD to guests and prospective employees.

 Space & Technology Support Services

• Provides technical support to faculty, staff, and students to maintain and troubleshoot the school’s classroom technology including computers, digital media systems, and sound systems (systems separate from production).
• Collaborates with the COTA Facilities Team to complete certification of the annual Space Allocation Report.

 Health, Safety & Security:

• Functions as Primary Building Emergency Coordinator (BEC) to provide pertinent building or departmental information to public safety officials in emergencies and relay safety and security information to School leadership and when appropriate the SoTD community.
• Addresses building and equipment securi