Executive Assistant

About Acadia Pharmaceuticals   Acadia is committed to turning scientific promise into meaningful innovation that makes the difference for underserved neurological and rare disease communities around the world. Our commercial portfolio includes the first and only FDA-approved treatments for Parkinson’s disease psychosis and Rett syndrome. We are developing the next wave of therapeutic advancements with a robust and diverse pipeline that includes mid- to late-stage programs in Alzheimer’s disease psychosis and Lewy body dementia psychosis, along with earlier-stage programs that address other underserved patient needs. At Acadia, we’re here to be their difference.

Please note that this position is based in San Diego, CA. Acadia's hybrid model requires this role to work in our office three days per week on average.

This is an exciting opportunity for an Executive Assistant to support the SVP, Patient Value and Access, and his leadership team. Serving as a trusted strategic partner, this role provides high‑level administrative support that enables operational efficiency and executive effectiveness. The Executive Assistant exercises strong judgment and discretion while managing complex, confidential matters and navigating dynamic priorities in alignment with organizational goals.

Primary Responsibilities

• Manages the delivery of high-impact administrative support for executive leadership, managing complex priorities with agility and precision.
• Manages highly confidential business and personnel matters with discretion and sound judgment, serving as a trusted liaison between executives and internal/external stakeholders.
• Optimizes executive time and engagement by managing calendars, coordinating strategic meetings and conferences, and arranging travel aligned with business priorities.
• Analyzes and creates information from diverse sources to independently prepare executive-level materials, including Board of Directors presentations, strategic reports, and critical communications that influence organizational decision-making.
• Maintains and supports strategic calendars of events, including investor and scientific conferences, high-priority meetings, and company-wide initiatives. Partners with cross-functional teams to support event logistics and execution.
• Manages and coordinates logistics for functional on/off-site meetings, keeping all parties informed.
• Manages sensitive, high-level communications across internal departments and external partners, reinforcing executive presence and organizational reputation.
• Manages expense reconciliation and reporting through Concur and other systems, ensuring accuracy and compliance.
• Provides backup coverage for administrative colleagues and front desk receptionists during peak periods or absences to ensure continuity of operations.
• Collaborates with internal departments to facilitate the creation and management of contracts, statements of work, purchase orders, and service agreements that support departmental goals.
• Drives cross-functional initiatives and project support, sharing best practices and fostering collaboration among administrative professionals to enhance organizational effectiveness.
• Performs other duties as assigned.

Education/Experience/Skills

• High school diploma; degree preferred.  Targeting 6 years’ related administrative experience supporting senior executives, ideally within the pharmaceutical or biotech industry.  Knowledge of pharmaceutical terminology strongly preferred.  An equivalent combination of relevant education and experience may be considered.
• Experience with administrative support and execution of executive-level presentations.
• Highly skilled and proficient with all MS Suites programs.
• Ability to independently manage tasks of diverse complexity and execute from beginning to end.
• Strong analytical skills and the ability to comprehend difficult instructions.
• Excellent professional ethics, integrity, and the ability to maintain confidential information.
• Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources in a fast-paced environment.
• Strong interpersonal skills, including tact, diplomacy, and judgment.
• Strong organizational skills with comprehensive follow-through and a high level of attention to detail.
• Ability to work independently or as a team.
• Ability to work accurately, under pressure, and follow complex instructions.
• Naturally connects and builds strong relationships with colleagues, demonstrating emotional intelligence and an ability to communicate clearly.
• Comfortable working in uncertain situations and able to make informed decisions eve