Sr. Administrative Manager

The Johns Hopkins University Department of Genetic Medicine is seeking a Sr. Administrative Manager, the position will work under the direction of the Department Administrator and Department Chair and will be responsible for the fiscal, administrative and operational management with significant emphasis on financial modeling, financial analysis, and financial planning. This includes strategic planning, development and management of budgets, grants, management of the department operations, oversight of clinical practice billing, daily and monthly personnel management, supporting service centers as well as other programs and projects, and supporting the research endeavors of the department. Manage financial activities involving general funds, grants, contracts, gift accounts. Oversee the development and management of budgets for grants, contracts and/or general funds. Responsible for overall department/unit financial planning and cost analysis. Perform comprehensive analysis and projections relating to business or industry trends. Analyze financial data to ensure efficient use of resources. Directly supervise exempt and non-exempt levels of financial and administrative staff. Functions as part of the department’s executive team and shares significant responsibility with the highest level of fiscal and administrative management of the department. Coordinate all sponsored project activities for the department and serve as the primary internal and external contact for all activity involving research grants and contracts. The Sr. Administrative Manager will ensure that financial and administrative policies, processes, and controls are properly designed, implemented, and adhered to, while also supporting strategic engagement with the broader JHU community and initiative’s convenings. Will interact with faculty and administration within the Johns Hopkins Medical Institutions, and with local and other organizations.

Specific Duties & Responsibilities:

Overall Department Budget and Strategic Planning

• Assist the Department Administrator, Director of Finance, Department Chair, and other senior management with strategic planning.
• Represent the department and make formal presentations regarding overall fiscal status.
• Provide financial consultation and direction for significant, critical and complex projects, business operations, and initiatives.
• Oversee the development of all department budgets: general fund, grant and contract, revenue/charges.
• Responsible for overall analysis of budget patterns, expenditures, and revenue.
• Develop complex financial reports for forecasting, trending, and results analysis.
• Develop management, narrative, and statistical reports for private and government donors.
• Review final budgets to ensure application of appropriate cost rates, such as indirect and benefit rates.
• Review budget justification to ensure it relates to budgeted dollars. Confirm that anticipated promotions and other increases are calculated into the cost of project.
• Ensure compliance with all relevant university and/or agency regulations and restrictions.
• Provide management for overall department financial systems. Develop and implement complex financial systems and processes.
• Oversee the maintenance and enhancement of budget monitoring systems.
• Manage the preparation of working papers and approved budgets; ensure that expenditures for budgets, and grants and contracts are monitored and that reports are prepared to maintain balanced accounts.
• Review and approve final capital expenditures proposals, profit plans, operating records, and financial statements.
• Ensure efficient management of departmental control salary, default accounts, and effort reporting. Review and approve faculty profit and loss statements and quarterly reporting. Collaborate with faculty to ensure resolution of funding shortfalls.
• Oversee processes for the management of all budget accounts once award(s) has been granted or contract(s) signed. Provide oversight for the expenditure of funds, ensuring that funds are expended according to sponsoring organization's stipulations.
• Responsible for the relationship of the department with sponsors and the implementation of appropriate payment schedules including for Clinical Trials.
• Collaborate with appropriate internal and external administrative offices to ensure that required policies and procedures are followed. Provide instruction and answer questions relating to procedures and serve as liaison between the business office and unit areas.
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports.

Operational Finances

• Understand