Senior Associate, After-School Programs

Company Description

About KIPP NYC:
Founded in 1995, KIPP NYC Public Schools is a non-profit network of 18 free, public charter schools located in the Bronx, Brooklyn, and Manhattan. We partner with families and communities to create joyful, academically excellent schools where every child grows up free to create the future they want for themselves and their communities.

From our first middle school, KIPP Academy in the Bronx, to today’s network of eight elementary schools, nine middle schools, and one high school, KIPP NYC provides students with engaging academics, arts, athletics, and social–emotional learning that prepare them for college, career, and beyond.

Our commitment doesn’t end at graduation. Through KIPP Forward, we continue to support our alumni as they navigate college, career, and life, helping them define success on their own terms and pursue the paths that align with their goals and sense of purpose.

Together, we serve more than 9,400 students, support 4,700 alumni, and employ over 1,100 dedicated team members who bring passion, expertise, and commitment to our mission every day.

Job Description

Position Overview:

The Senior Associate, After-School Programs, is a key member of KIPP NYC's Regional After-School team, responsible for strengthening the operational systems that support high-quality after-school programming across the network.

Reporting to the Senior Director of After-School Programs, this role partners closely with Program Directors, school leaders, Human Resources, and regional teams to oversee onboarding, staffing operations, compliance, data management, audits, and department-wide operational systems. The Senior Associate plays a critical role in ensuring after-school programs operate efficiently, remain compliant with regulatory requirements, and are equipped with the systems and resources needed to deliver excellent student experiences.

This role requires a highly organized, detail-oriented professional who enjoys building efficient systems, managing complex operational processes, and collaborating across teams to support continuous improvement.

This is a full-time position with a hybrid schedule, requiring a minimum of three in-person days per week based out of our KIPP NYC Midtown Manhattan office. The role also includes travel to KIPP NYC campuses across the Bronx, Brooklyn, and Manhattan. The cadence and frequency of school visits will be determined by your leadership team.

Duties and Responsibilities:

General responsibilities include (but are not limited to):

Staffing Operations & Onboarding

• Lead regional hiring and onboarding processes for after-school staff in partnership with Program Directors, Human Resources, and regional leadership.
• Monitor candidate onboarding, background checks, clearance status, and required documentation through FAMS, DOE systems, and other applicable platforms.
• Track vacancies, onboarding progress, staffing needs, and required documentation across all after-school sites.
• Maintain accurate staffing rosters and communicate hiring updates, risks, and next steps to Program Directors and regional leadership.
• Identify opportunities to improve onboarding systems and streamline hiring processes.

Compliance & Operational Systems

• Maintain and manage operational systems supporting after-school programming, including FAMS, PETS, DOE reporting systems, and internal KIPP NYC tracking tools.
• Ensure staff, student, and program records remain accurate, confidential, complete, and audit-ready.
• Monitor compliance deadlines and proactively support sites in maintaining readiness for announced and unannounced reviews.
• Support department reporting, reconciliation, documentation, and operational audits.
• Identify recurring compliance trends and recommend improvements that strengthen regional systems and processes.

Site Audits & Program Readiness

• Conduct regular site audits to assess compliance with DOH, DYCD, and KIPP NYC operational standards.
• Partner with Program Directors to address audit findings and implement corrective action plans.
• Maintain regional audit trackers and provide leadership with timely updates on site readiness, compliance trends, and outstanding action items.
• Support schools in preparing for compliance reviews and maintaining operational excellence throughout the year.

Data, Reporting & Continuous Improvement

• Coordinate surveys for students, families, staff, Program Directors, school leaders, and other stakeholders.
• Collect, analyze, and summarize operational and survey data to identify trend