Office Technician

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Job Description

The Transportation Division of AECOM is actively seeking a creative, highly talented Office Technician for immediate employment in the Grand Rapids, MI office. This position provides the opportunity to work on large, unique, and complex transportation projects in Michigan and throughout the country.

Imagine working on rewarding projects within a diverse culture and having access to exceptional training and career development opportunities. Working at AECOM means being part of a global team, working with award-winning professionals across the world. Aspire to be a key player on some of the best projects regionally, with opportunities to work on projects nationally or internationally. Our people bring deep industry knowledge to help you succeed.

The responsibilities of this position include, but are not limited to:

• Oversee administrative duties on all MDOT and federally funded construction projects
• Ensure project conformance with MDOT specifications, project proposal, and plan sheets
• Adhere to MDOT filing guidelines with both electronic (ProjectWise) and hard files
• Coordinate with field staff to ensure timely construction reporting
• Review Inspector Daily Reports, attachments, and forms for accuracy
• Utilize MDOT software such as FieldManager and/or AASHTOWare to compile & generate contractor pay estimates, contract modifications, and other construction related reports
• Communicate with inspectors, contractors, MDOT, and partner consultants
• Attend meetings as needed
• Review/oversee all submitted Contractor Payrolls and required documents for all required projects per MDOT/Federal standards
• Provide notice of delinquent or deficient payrolls to prime contractors according to guidelines in the MDOT Wiki Construction Manual
• Assist in MDOT interim, final, and prevailing wage project file reviews as needed (travel to on site locations may be necessary)
• Assist other Office Technician(s) and/or supervisor(s) as necessary
• Perform administrative duties for the CE&I group
• Good customer service and interpersonal skills
• Excellent computer skills required including but not limited to spreadsheet creation & manipulation (Excel), word processing, Power Point, and web knowledge
• Interpersonal, organizational & communication skills required
• Detail orientated with the ability to handle multiple tasks and prioritize efficiently and effectively

Qualifications

Minimum Requirements:

• High School Degree + 2 Years of relevant experience or demonstrated equivalency of experience and/or education
• Must possess valid driver's license and be able to travel as needed
• Due to the nature of this work, U.S. citizenship is required

Preferred Qualifications:

• Two year degree or equivalent experience in office setting
• Ability to work overtime during construction season if needed
• Proficiency in basic math
• Current MDOT Office Technician Certification
• Experience using FieldManager and ProjectWise 
• Familiarity with MDOT and project-specific reference documents (plans/specs, proposals, Construction Manual, Documentation Guide, etc.)

Additional Information

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the or