Entry Level Implementation Specialist

Do you enjoy mastering complex processes and ensuring operational accuracy? Are you excellent at managing data and maintaining high-quality documentation? Do you want the flexibility and convenience of working from home while being challenged to continue learning and growing? 

 

Our Implementation Specialist position focuses exclusively on the technical setup and behind-the-scenes coordination of new client accounts. In this role, you will work closely with our sales group, plan document department, and compliance experts to ensure seamless transitions. We provide comprehensive on-the-job training to help you succeed in this detail-oriented position.  

 

Nova 401(k) Associates is a vibrant and growing national third party, non-producing administration firm. We have a nationally recognized sales team allowing us to grow continuously and provide advancement opportunities for our professionals. 

  

Job Responsibilities: 

• Manage the technical setup and data entry for new retirement plans within internal systems 

• Audit and process plan data, including census information, plan documents, prior compliance testing, and IRS forms 

• Review plan adoption agreements and complete technical provision paperwork for various platform providers 

• Coordinate with internal sales, document, and compliance teams to ensure all plan specifications are met 

• Configure internal software and maintain accurate records of plan transitions 

• Monitor implementation timelines and update internal tracking systems to ensure project milestones are met 

• Perform all administrative tasks in strict accordance with Nova policies and quality standards 

 Qualifications: 

• Associate's degree or 2+ years of professional work experience in an office or administrative environment

• Ability to manage workload towards weekly goals  

• Excellent written and verbal communication skills 

• Excellent time management, organizational skills and ability to multi-task 

• High level of critical thinking 

• Coachable and committed to professional development 

 

 Compensation and Benefits: 

• Base Salary $55,000 - $70,000, based on experience 

• Salaried, non-exempt 

• Medical, dental, disability and life insurance 

• Paid time off 

• 401(k) Plan with Employer Match 

 

 Work Location/Hours: 

• Work from home 

• Must work from the USA and be authorized to work for any US employer 

• We will supply all necessary computer equipment 

• 40-hour work week, Monday - Friday 

 

                                                      We get it. We listen. We communicate. 

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