Administrative Assistant
GuidehouseAbout the role
Job Family:
Office Services (Digital)
Travel Required:
Clearance Required:
What You Will Do:
We are currently searching for an Administrative Assistant. This role will provide technical knowledge and administrative support to division programs, collect and collate information, establish processes and procedures, and maintain files/SharePoint and websites. The individual will produce various detailed reports for use by division and coordinate with staff to prepare training/procurement requests. This is a full-time onsite position supporting the NIH office in Bethesda, MD.
Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.
Initiates purchase requests.
Create summaries and reports based on information gathered.
Oversee inventory of office supplies.
Collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner.
Provide high-level administrative task support within the Branch.
Maintains an accurate tracking system of all activities.
Provide status reports on the progress on managing these projects/activities and collaborating with appropriate staff.
What You Will Need:
Bachelor’s Degree OR Associate’s Degree PLUS TWO (2) years of related experience OR High School Diploma PLUS FOUR (4) years of related experience is equivalent to a Bachelor’s.
A minimum of TWO (2) years of administrative, program support, and/or related experience.
Ability to coordinate and track progress on multiple projects, ensuring timely completion and effective communication among stakeholders.
Able to prepare and distribute meeting minutes and summary reports.
Coordinate and schedule meetings, including logistics and technology setup.
Process and manage training requests, including scheduling and tracking attendance.
Ability to collect, analyze, and present data to support decision-making and reporting.
Proficient in SharePoint, Microsoft Office Suite, and Microsoft Teams.
Familiar with Adobe Acrobat and/or WebEx.
Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.
What Would Be Nice To Have:
Experience updating and maintaining website content using content management systems helpful.
Previous experience with training coordination.
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus
About Guidehouse
Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applic
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