Administrative Coordinator

Description

Reed College seeks an Administrative Coordinator to provide general customer service and administrative support to the Center for Life Beyond Reed (CLBR). CLBR is a seven-person team and provides advising and resources to students and alumni for help with career, fellowships, and graduate school. This role reports to the Associate Director of Data and Systems and sits at the front desk in the office lobby.

Reed College offers an exceptional benefits package, including comprehensive and cost-free medical and dental insurance for you, and a 60% discount on medical and dental insurance for your dependents, 403(b) retirement plan with 10% employer contribution (after one year of service), educational assistance for employees and their children, 22 days of paid vacation, paid holidays, half-day Fridays in the summer, and many other campus amenities. This position is required to work up to 37.5 hours per week.

This is a full-time, overtime eligible role with work hours of 8:30 a.m. to 5:00 p.m. with a one-hour unpaid lunch. Pay for this position starts at $21.50 – 23.54 per hour. Starting rates of pay are contingent upon experience and are determined through an internal pay assessment. This is a non-exempt position on grade 4.

This is not a remote position.

Who You Are

·       You have at least one year of relevant administrative and/or customer service experience.

·       You have strong customer service skills and are able to navigate difficult conversations.

·       You are detail oriented.

·       You are highly collaborative and always follow through.

·       You have demonstrated aptitude and comfort with technology and learning new systems.

·       You are an effective written and verbal communicator.

·       You are committed to continued learning about Diversity, Equity and Inclusion.

·       You are flexible and able to prioritize work as situations change throughout the day.

·       You are excited by the opportunity to work in a role that supports students and to be a part of a community of learning.

·       You are curious, enjoy learning new things, and are interested in supporting iterating programs and processes.

What You’ll Do

·       Respond to emails and answer phone calls

·       Serve as liaison with technical support staff for office equipment

·       Schedule meetings, prepare agendas, take notes at meetings, and archive proceedings

·       Assist in preparation of reports and presentations and aid in budgeting process

·       Inventory and order office supplies

·       Process receipts and reimbursement forms

·       Assist in program planning and development and support tracking and implementation of team goals for inclusion and equity

·       Maintain department website, and coordinate email and social media marketing for CLBR activities

·       Coach and mentor student workers to support administrative duties

·       Communicate and coordinate with Alumni Relations regarding alumni volunteer support and activity

·       Coordinate student curricular training program, including communication with students, employers, and Registrar

·       Perform other duties as assigned

 

Qualifications

• 1 year of experience in customer service or performing administrative duties

Application Instructions

Click below to apply. You will be directed to Interfolio to create a free account and begin your application. A resume and cover letter are required. You can submit these documents in any format, but pdf works best. As part of your cover letter, please also provide a response to the following question: 

If you were selected for this position, how would you