Administrative Assistant III

Posting number: 03317

Department: Department of Finance

Division: Director of Finance

Job classification: Administrative Assistant III

Posting type: Open

Categories: Administrative Assistant

Summary

Performs routine to difficult administrative and technical work functions that require interpretation, judgment and determining appropriate processes to be used. Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, purchasing, new hires and retirees. Arranges meetings and conferences; makes appointments for the manager/director and members of various City commissions. Assembles required documents and information for Council and other meetings as required. Develops microcomputer applications for data collection and report generation using spreadsheet and database management software packages. May serve as HR contact for a department.  High school diploma or general education degree (GED); Associate degree preferred but not required;  three to five years related experience and/or training in a business, administrative support or related field; or equivalent combination of education and experience.

Human Resource Contact responsibilities
Coordinates the hiring and on boarding of new employees
Create job requisitions in NEOGOV. Process personnel transactions forms for hires, terminations, transfers, promotions, merit increases and supervisory changes in Lawson.
Prepares FMLA request forms and assist with monitoring of FMLA paid and unpaid leave. May assist in payroll related task
May complete time-entry for personnel in your department (known as the NLA system). Perform other duties as assigned.

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

Examples of duties

SUMMARY 
Performs routine to difficult administrative and technical work functions that require interpretation, judgment and determining appropriate processes to be used.  Work is performed under general supervision.  

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Participate in a wide variety of division or department projects by researching or providing relevant information

Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, purchasing, new hires and retirees, P-card coding, and contracts

Responsible to make decisions related to expenditure accounts on all payment vouchers and purchases made with P-card by line-item

Develops microcomputer applications for data collection and report generation using spreadsheet and database management software packages

Reviews purchase, obligation and payroll reports for accuracy

Reviews existing and recommends improved policies, practices and procedures

Assists with budget preparation and monitors budget expenditures

Collects and compiles information and prepares complicated statistical reports

Coordinates facility maintenance and handles daily tracking of personnel, equipment and resources

Gives information to the public or directs requests to appropriate department

Arranges meetings and conferences; makes appointments for the manager/director and members of various City commissions

Assembles required documents and information for Council and other meetings as required

Composes and types letters and memoranda in conformance with City policies independently from brief instructions

Establishes and maintains filing systems and office procedures; keeps confidential files

May serve as HR Contact for a department

Human Resource Contact
Coordinates the hiring and onboarding of new employees
Create job requisitions in NeoGov. Process personnel transactions forms for hires, terminations, transfers, promotions, merit increases and supervisory changes in Lawson.
Prepares FMLA request forms and assist with monitoring of FMLA paid and unpaid leave. May assist in payroll related task. May complete time-entry for personnel in your department (known as the NLA system). Perform other duties as assigned.

SUPERVISORY RESPO