Administrative Support Specialist (Hourly Intermittent)

 

Working Title: Administrative Support Specialist

Classification Title: Administrative Support Coordinator II

Posting Details 

Priority Application Deadline (Posting will remain open until filled): Tuesday, August 6, 2024 @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Chief of Operations in the Office of the VP/CFO, the incumbent of this position will be responsible for various administrative support functions for the division of Administration and Business Affairs. As a resource person, the incumbent must be knowledgeable of a broad range of functions and procedures within the office and across the division. As needed, the incumbent will report to different ABA departments, depending on workload and personnel needs. As such, this position requires strong organizational and interpersonal skills, the ability to work independently without direct supervision, the ability to communicate effectively, orally and in writing, the ability to multi-task, and work well in a team environment. The incumbent should be knowledgeable and familiar with the university to be capable of referring individuals to the appropriate administrator(s) or office.

FLSA: Non-exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $22.30 per hour -$25.00 per hour; commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: $22.30 per hour - $36.55 per hour 

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 2

Recruitment Type: Temporary

Time Base: Hourly-Intermittent

Pay Plan: 12 months 

Work Hours: On-site. As requested Monday - Friday between the hours of 8:00 a.m. - 5:00 p.m. As needed, the incumbent will report to different ABA departments, depending on workload and personnel needs.

Hourly-intermittent employees in CSUEU-represented classifications are limited to 1000 hours per fiscal year.

Department Information 

Administration and Business Affairs (ABA) at Sacramento State is one of the University's chief support divisions, providing integrated and comprehensive administrative, business, financial, operational, and logistical support services to students, faculty, and staff. 

The Office of the Vice President/CFO provides support to enhance, facilitate, and inform the decision making process of the VP/CFO and his executive team.

https://www.csus.edu/administration-business-affairs/operations/

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications 

Must be comparable to the Minimum Qualifications, appropriate to the skill level of the position, and would allow an incumbent to satisfactorily perform the Essential Functions of the position.

General Knowledge/Skills/Abilities:

1. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
2. Thorough