Accounts Payable Administrative Associate II

Ball Aerospace is powered by endlessly curious people with an unwavering mission focus. We pioneer discoveries that enable our customers to perform beyond expectation and protect what matters most. We create innovative space solutions, enable more accurate weather forecasts, drive insightful observations of our planet, deliver actionable data and intelligence, and ensure those who defend our freedom go forward bravely and return home safely.

 

At our core, we're passionate, committed people who believe together we can achieve extraordinary things. We work collaboratively with each other, our customers and partners to solve the world's greatest challenges. That means listening to one another, providing feedback and partnering across all levels. We value our inclusive culture where everyone is heard equally and creativity thrives. Each team member is fully invested in our mission and we bring an energy to work every day that propels our business and motivates us all to Go Beyond.®

 

For more information, visit Ball Aerospace Career Site or connect with us on LinkedIn, Facebook, Twitter or Instagram.

 

The Finance Strategic Capabilities Unit delivers the expertise and business acumen to increase value across the enterprise by providing actionable information with recommendations and opportunities to drive sustainable business growth.

 

Accounts Payable Administrative Associate II

 

What You’ll Do: 

 

• Monitor AP email inboxes.
• Answer AP’s phone line to provide payment status to internal/external suppliers or to direct calls as needed.
• Assign AP invoices to main AP Admin Processors .
• Open and scan invoices to the AP email inbox.
• Issue tax exemption certificates and credit references upon vendor/Buyer requests.
• Process supplier invoices in accordance with established company policies and procedures.
• Reconcile supplier statements and AP accounts as assigned.
• Verify vendors bank routing & account information and documentation for audit purposes.
• Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.
• Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.

• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

What You'll Need:
 

• High School diploma or equivalent plus 2 or more years of related experience.
• Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Basic knowledge with use of computers and MS Office (Outlook, Excel, Word) and Internet Explorer. 
• Must have good organization and communication skills and enjoy working in a team environment.
• Must be a team contributor and ability to actively support a fast-paced team environment.
• Solid data entry skills, accuracy and attention to detail, as well as the ability to work independently as needed.
• Must be willing to work hours demanded during month and year-end accounting cycles.
• Ability to establish and maintain effective working relationships with internal and external customers. 
• Ability to multi-task and manage/prioritize multiple customer requests.
• Some knowledge of sales/use tax preferred.
• Experience with the following systems preferred:
  • Deltek Costpoint
  • Hyland OnBase
  • IFS
  • Microsoft Excel, Word, and PowerPoint
  • Business Objects

 

On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between Ball campuses and other possible non-Ball locations may be required.

 

Working Conditions:
 

• Ball Aerospace is a drug-free workplace, which is imperative to the health and safety of all employees and is required as a condition of receiving contracts from federal agencies. Please remember