Accounts Payable Coordinator

Company Description

Come join our team and become part of what the Boston Globe has recognized as one of the Top 100 Women-Led Businesses in Massachusetts 2018 - 2025! 

Saving lives through organ and tissue donation is the mission uniting our employees and drives the work we do. 

New England Donor Services (NEDS) coordinates organ and tissue donation in Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, the eastern counties of Vermont and Bermuda. Responsible for one of the largest of the 55 Organ Procurement Organizations (OPOs) that make up the nation’s donation system, NEDS works with over 200 hospitals and serves nearly 15 million people in our region, screening nearly 55,000 potential donor referrals annually. With nearly $150M in operating revenues, NEDS employs 398 clinical and non-clinical staff members throughout New England and across the country.

Our vision is to be a leader in the development and implementation of strategies to increase the life-saving and life-enhancing gifts of organ and tissue donation through effective relationships with our clinical partners, donor families and the communities we serve.

Job Description

The Finance Coordinator is responsible for processing of general accounts payable and coordinating the check runs. Additional responsibilities include responding to vendor inquiries, preparing deposits, and posting cash receipts in Great Plains. 

FOCUS AREAS/ESSENTIAL JOB FUNCTIONS: 

• Reviews coding and enters general accounts payable invoices into Accounts Payable module in Great Plains for payment.
• Communicates by email and phone to clarify and/or resolve billing issues related to vendors.
• Coordinates weekly accounts payable check runs including matching and collating invoices and checks for signature by SVP and CFO or another signer. Mails out all checks.
• Reconciles monthly credit card statements.
• Makes daily deposits on all bank accounts. Posts cash receipts in Accounts Receivable module in Great Plains.
• Provides back-up for other finance functions as requested.
• Follows assigned work schedule which may vary based on the needs of the organization.
• Participates in projects and initiatives.
• Attends department meetings, company-wide staff meetings and trainings.
• Performs other tasks and projects as requested by the Director of Finance and the SVP and CFO

Qualifications

KNOWLEDGE, SKILLS AND ABILITIES:

• Data Analysis: ability to collect, analyze, and present data to identify patterns, trends, and relationships among variables.
• Computer & Application Literacy: proficiency Microsoft Office suite, Learning Management Systems, Great Plains as well as ability to navigate internet.
• Interpersonal and Communication Skills:  strong interpersonal, written and verbal communication skills.  Ability to critically think, problem solve, and work productively both independently and as a team participant. Skilled in active listening and proven ability to handle sensitive and confidential information.
• Initiative:  Is a self-starter.  Seeks solutions and makes practical suggestions.  Finds new and better ways to perform job and functions.  Displays ingenuity in anticipating and meeting unexpected situations.
• Organization: Is able to successfully prioritize when faced with demands, requests and deadlines.  Effectively handles competing priorities. Is able to distinguish between the crucial and trivial.  Sees the big picture.  Keeps situations in proper perspective.
• Confidentiality: Ability to handle highly confidential information in a professional manner.  High level of judgment and discretion.
• Workload Management: Ability to prioritize and manage multiple priorities in a fast-paced environment.  Ability to analyze highly complex situations with multiple variables and make sound recommendations.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in business/accounting preferred.  
• General business experience, preferably in a healthcare field, including work with accounts payable function 2-4 years’ experience preferred in a healthcare or related field preferred.
• Previous accounts payable experience at comparable size organization preferred.

What You’ll Be a Part Of:

You will be part of a team that supports the NEDS mission, to Save and Heal Lives, through the gift of Organ and Tissue Donation.  As an NEDS employee, our benefits include:

• Generous paid time-off program
• Health, Dental, Vision, and Mental Health insurance coverage