APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Join the School of Labor and Employment Relations team as an Administrative Assistant and serve as the faculty and alumni relations coordinator. This role is great for individuals looking for variety in their next career move.

This position is responsible for assisting the School Director and Administrative Support Manager to ensure the efficient day-to-day operation of the office.

The Administrative Assistant will also serve in all capacities in the recruitment activities of Labor and Employment Relations faculty, developing and fostering relationships with the candidates, along with processing personnel paperwork and assisting with new appointments, reappointments, and the promotion and tenure process.

More specific responsibilities of the Administrative Assistant include but are not limited to:

• Coordinate both the promotion and tenure process and the non-tenure-track promotion process for the School: advise on policy and procedures, ensure promotion packets are accurate and complete, and deadlines are strictly adhered to.

• Manage and coordinate the faculty recruitment process: prepare advertisements for faculty positions, support search committee operations, arrange and coordinate logistics for campus visits.

• Process faculty appointments and reappointments and immigration applications; assist employees, scholars, and/or visitors regarding form requirements, compliance, and other inquiries.

• Serve as the liaison to the Office of Global Programs to coordinate the visa process for faculty and visiting scholars.

• Oversee the School Director’s calendar: coordinate meetings and ensure deadlines are met.

• Assist the School Director with confidential and non-routine administrative duties, providing support for correspondence.

• Manage the sabbatical leave process and other faculty affairs issues in the School.

• Oversee Alumni Relations, serving as the primary point of contact and coordinating all alumni events.

• Serve as the facilities coordinator for the School, working with the College’s facilities coordinator and other university offices to oversee building access. Assist new hires with office assignments, equipme