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In-Kind and Supply Chain Partnerships Associate
Partners In HealthUnited Statesfull_timeVerifiedPosted 21 Feb 2025
💰 $65,000/yr($55,000/yr – $65,000/yr)
About the role
Position Title: In-Kind and Supply Chain Partnerships AssociatePosition Classification: Regular; Nonexempt; Full-time 40 Hours/WeekHiring Manager: Director of Pharmacy and Sourcing Location: Employees in this role can work from our Boston, MA office, remotely within the U.S. or hybrid of these two options., up to 10% travel preferred Please note that we do not sponsor U.S. work authorization for this role. Candidates must be able to legally work in the U.S. without visa sponsorship. Position Overview The In-Kind and Supply Chain Partnerships Associate will be a member of Partners In Health’s (PIH) International Operations Team. The Associate is responsible for the stewarding and documentation of preferential pricing and gifts in-kind, including services, equipment, medications, and supplies that directly contribute to Partners in Health’s (PIH) cost savings measures and the delivery of high quality, dignified care. As a member of PIH’s Sourcing and Pharmacy team, this person plays a central role in integrating gift in kind (GIK) management and opportunities for preferential pricing into PIH’s planning, sourcing, and logistics activities, as well as aligning activities with established Development and Communications systems. The person in this position is expected to be proactive in pursuing and maintaining GIK and partnership opportunities with multinational corporations, national companies, corporate foundations, and individuals that support PIH’s work around the world. Specific Responsibilities: Systems and Tracking (20%)
- Collaborate with the Development and Finance teams to improve procedures and systems related to reporting of GIK data
- Collect and record all required data and documentation in International Operation’s and fundraising electronic systems
- Ensure internal and external reporting requirements are met accurately and on time
- Submit GIK offers to the Formulary Committee or Director of Sourcing and Pharmacy for review, and follow-up to collect any required information
- Identify areas to improve processes through which GIK offers are managed and evaluated
- Work with planning and procurement teams to identify budget alleviating opportunities and leverage supply chain data to forecast and submit recurring donation requests, and draft reports
- Coordinate shipping logistics for donated items with freight forwarders and PIH’s warehousing partner, liaising with site teams as needed
- Maintain records for all in-kind donation shipments including entering orders in OpenBoxes; maintain the integrity and transparency of all department records and files
- Create/collect and communicate relevant customs clearance documents to site-based teams; keep teams updated on shipment status
- Work with vendors and donors to create shipment plans, monitor adherence to shipment plans, and update ERP system as items ship
- Work with site and logistics colleagues and donors to resolve discrepancies in received quantities and ensure inventory is accurate
- Work closely with U.S. warehouses to ensure items are shipped out to final destinations in a timely manner and according to level of priority
- Provide support to general Sourcing and Supply Chain functions as needed
- Contribute to the maintenance of the PIH Item Master by ensuring pertinent information for donated items is accurate, including but not limited to storage requirements, item pictures, program tagging information, hazard class and other data points as required
- Serve as the primary GIK point of contact for a portfolio of donors,
- Contribute to proposal and report writing related to GIK and partnership development with internal stakeholders; complete applications, MOUs, and donor agreements in partnership with Development and Legal teams
- Represent PIH externally with partners on phone calls, face-to-face meetings, and site visits
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