Events Assistant

Position Title:  Events Assistant

Position Department:  A.S. Events

FLSA Status:  Non-Exempt

Full/Part-Time: Part-time, Student

Compensation: $17.95

Reports To: Events Coordinator

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Associated Students Summary

Associated Students’ (A.S.) mission is to support and represent the students of San José State University by continuing the organization’s legacy of student advocacy and leadership; to enhance SJSU students’ education through high quality programs and services; and to prepare students as they move towards a thoughtful and purposeful life after graduation.

A.S. is a non-profit auxiliary corporation serving the students of San Jose State University whose primary source of funding is from mandatory student body fees. A.S. Departments include the Cesar Chavez Community Action Center, Child Development Center, General Services Center, Human Resources, Information Technology, Events, Marketing, Print & Technology Center, Student Government, and Transportation Solutions.

Position Summary

The Events Assistant is responsible for assisting and/or leading the creation, coordination, and execution of core A.S. events and partnership events. This includes, but is not limited to: brainstorming and researching event ideas; writing and planning timelines, event schedules, staffing plans and supply lists; drawing site maps; coordinating event details; promoting and marketing events; loading, transporting, setup and cleanup of event equipment; and event evaluation and record keeping. This position will also assist with department administration and outreach to the University and local community.

Essential Functions:

• Brainstorm and research event ideas.
• Assist with writing and drawing event plans.
• Assist with booking venues and obtaining permits.
• Participate in event evaluation, surveying, and data compilation.
• Maintain event project files and records.
• Assist with department administration (i.e. office and equipment organization, filing, cleaning, maintaining a safe work environment).
• Assist with transportation, setup, cleanup and maintenance of event equipment.
• Create signage, decorations, props and graphics.
• Participate in department staff meetings, organization-wide trainings and development activities.
• Work with University and community partners in a positive and professional manner
• Partner with A.S. Marketing staff to brand and promote events.
• Work with event volunteers and staff in a positive and courteous manner.

Knowledge, Skills, And Abilities:

• Requires excellent time management and planning skills.
• Requires excellent verbal and written skills.
• Requires patience, confidence, and a helpful, courteous and professional attitude when working with staff, vendors, partners and volunteers.
• Ability to handle multiple work priorities (e.g., organize and plan work and projects).
• Ability to work in a team environment.
• Ability to operate digital camera, copier and fax machines.
• Must be proficient in Microsoft Office applications.
• Graphic design, media, and web development skills are a plus.
• Good handwriting is a plus.
• Previous experience with general hardware is a plus.

Work Environment, Hours, and Physical Demands

• This job operates in an office environment, outside, and at event venues and routinely uses standard office equipment.

• Work hours are Monday through Friday, 8:00 AM – 5:00 PM. Occasional evening and weekend work may be required as job duties demand.
• Must be able to lift a