We anticipate the application window for this opening will close on - 17 Feb 2025

 

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

The person in this role will work from the Medtronic facility located in Mounds View, Minnesota.

Medtronic’s Chief Information Officer is seeking an Executive Administrative Assistant. In this role, your primary responsibility is to provide executive-level support to the CIO, with occasional assistance given to the IT Leadership Team (ITLT) during face-to-face meetings or onsite visits to Minneapolis-area Medtronic facilities. Daily guidance and direction will be provided by the CIO and the Office of the CIO (OCIO).

We believe that when people from different cultures, genders, and points of view come together, innovation is the result —and everyone wins. Medtronic walks the walk, creating an inclusive culture where you can thrive. Our unwavering commitment to inclusion, diversity, and equity (ID&E) means zero barriers to opportunity within Medtronic and a culture where all employees belong, are respected, and feel valued for who they are and the life experiences they contribute. We know equity starts beyond our workplace, and we must play a role in addressing systemic inequities in our communications if we hope to have long-term sustainable impact. Anchored in our Mission, we continue to drive ID&E forward both to enhance the well-being of Medtronic employees and to accelerate innovation that brings our lifesaving technologies to more people in more places around the world.

Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission-driven innovation. You will be empowered to shape your own career. We encourage and support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare. Join us for a career that changes lives. Medtronic is committed to fostering a diverse and inclusive culture.

CAREERS THAT CHANGE LIVES

A DAY IN THE LIFE

• Review and prioritize CIO emails and calendar (schedule)
• Prepare and present daily CIO briefing, including key tasks and urgent issues requiring attention; coordinate last-minute schedule changes and ensure necessary materials and meeting collateral are prepared
• Perform standard office duties, gather data, compile findings, and craft reports for the CIO
• Coordinate, attend, and capture minutes for executive gatherings and strategic planning meetings with the IT Leadership Team; follow up on action items for CIO meetings and coordinate with stakeholders to gather information
• Triage incoming calls and inquiries, maintaining a cadence of prompt and professional communication
• Receive, assess, respond to and/or distribute incoming calls, email, and deliveries as appropriate
• Act as a Global IT ambassador to the ExCom, internal executives, and external stakeholders, upholding a high degree of professionalism and a commitment to fostering positive relationships
• Organize and finalize travel arrangements for meetings, conferences, and industry events; submit travel expenses
• Prepare detailed itineraries and confirm logistics (i.e. airplane seat assignments, car service, travel time, etc.)
• Work on special projects as assigned and debrief the CIO and/or ITLT as needed

STAKEHOLDER LIAISON

• Serve as a point of contact between the CIO and internal as well as external stakeholders
• Build and foster positive rapport with key stakeholders, including senior executives, department heads, and external partners

MEETING COORDINATION

• Organize and coordinate meetings, prepare agendas, capture minutes, and follow up on action items
• Prepare and edit correspondence, reports, presentations, and other documents as needed

PROJECT MANAGEMENT

• Support the CIO by managing key projects and initiatives, ensure deadlines are met and deliverables completed
• Track progress of various projects and provide regular status updates to the CIO

GENERAL OFFICE MANAGEMENT

• Maintain office supplies and equipment for the CIO
• Coordinate with Global IT teams and facilities for office-related needs and issues

CONFIDENTIALITY AND DISCRETION

• Handle sensitive and confidential information with utmost discretion
• Maintain confidentiality of all corporate, personnel, and sensitive matters

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