Job Title

Administrative Coordinator II

Agency

Texas A&M University - Kingsville

Department

Office of Employee Services

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

About Texas A&M University–Kingsville

Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

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Job Summary

The Administrative Coordinator II provides advanced administrative and operational support for the Office of Employee Services. This position coordinates and supports a wide range of HR functions, including employment processes, benefits administration, employee development initiatives, and compliance-related activities. Serves as a central point of contact for internal and external stakeholders, ensuring efficient operations, data integrity, and adherence to institutional policies and regulations. The role requires independent judgment, attention to detail, and the ability to manage complex, high-volume administrative processes while supporting multiple HR functional areas.

Essential Duties and Responsibilities

Administrative Support

• Provides high-level administrative support to the Office of Employee Services.

• Coordinates daily office operations, including scheduling, correspondence, and records management.

• Maintains confidential personnel records and ensures accuracy of HR data.

• Coordinates department meetings, trainings, and events, including logistics and materials.

• Manages office supplies, equipment, and resource allocation.

• Assists leadership with calendar management and special assignments.

• Serves as a primary point of contact for HR-related inquiries and directs requests appropriately.

• Communicates effectively with employees, departments, and external partners.

• Assists in drafting and distributing communications, announcements, and informational materials.

• Ensures a high level of customer service and responsiveness.

• Provides support in overseeing budget monitoring, maintaining accurate fiscal records, and managing department contracts.

• Provides support during peak operational periods, prioritizing high­volume tasks and ensuring timely, accurate processing and continuity of operations across HR functions.

• Assists in the development, revision, and implementation of standard operating procedures and process improvement initiatives.

• May support onboarding, training, and employee development initiatives.

• May coordinate logistics for workshops, orientations, and training sessions.

Compliance and Records Management

• Serves as the primary point of contact for records retention management, ensuring proper maintenance, retention, and disposal of records in compliance with institutional policies and applicable regulations.

• Maintains and updates personnel records in accordance with records retention guidelines.

• Ensures compliance with university, state, and federal HR policies and procedures.

• Assists with audits and data verification activities.

• Protects the confidentiality and integr