Administrative Assistant - HR

Position Summary: The Administrative Assistant provides general office and project related support including assisting visitors, volunteers, and staff, answering telephones, and general administration duties.

 

Essential Responsibilities:

• Provides timely communication, feedback and follow-up to staff, leadership, clients, visitors, and volunteers
• Manages and distributes incoming calls, mail, email, and faxes
• Prepares documents and letters to copy, distribute and file
• Run reports from Payroll and HRIS system(s), produce documents for presentations and create HR forms
• Maintains inventory of supplies, furnishings, equipment; ordering supplies as requested
• Manage the Applicant Tracking System (ATS)
• Maintain employment files
• Manage and communicate new employee onboarding process
• Coordinate orientation and training sessions for new employees
• Ensure smooth communication with employees and timely resolution to their queries
• Build relationships with local colleges for recruiting new employees
• Perform other duties as assigned

Qualifications:

Education/Experience: 

• High School Diploma / GED; or equivalent combination of education and experience
• Some college preferred
• Two years of office or administrative experience

Skills, Knowledge & Abilities: 

• Maintain strict confidentiality
• Excellent organizational skills

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software/programs: ADP Knowledge a plus

 Certificates and Licenses: 

• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)
• Complete Safe From Harm training, and keep current as needed

Qualifications

The Salvation Army offers the following benefits:

Health Care Benefits which include

• Medical
• Dental
• Vision
• Hearing
• Flexible spending accounts
• AFLAC
• Voluntary life insurance benefits
• Pension contributions (currently 6.00% of your earnings) begin the first quarter after 1 year of employment.
• Vesting begins after five years of re-employment; full vesting occurs after ten years of employment
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.

 

Paid Time Off

• Sick days begin accruing the first of the month after one full calendar month after employment begins, and you may begin to use sick days after (90) days of employment. 
• Up to (4) earned sick days per year may be used as discretionary days.
• Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment. 
• The accrual rate is based upon years of service and approved hours worked.
• You will receive up to 2 personal days and 2 floating holidays this year, pro-rated on month of hire, and will receive 2 personal and 2 floating holidays in following years. You may begin to use personal & floating holidays vacation days after (90) days of employment.
• Paid holidays are effective immediately.

 

Mission Statement:  The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.