Executive Assistant to the Vice President of Operations

Description

Kalos Services is seeking a highly organized and proactive Executive Assistant to support the Vice President (VP) of Operations. The ideal candidate will be a detail-oriented professional with exceptional communication skills and a proven ability to manage multiple tasks efficiently. This role requires discretion, a strong work ethic, and the ability to anticipate the needs of the VP of Operations.

• Administrative Support:
  • Manage the VP’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Coordinate and manage projects, ensuring deadlines are met.
• Communication:
  • Serve as the primary point of contact between the VP and internal/external stakeholders.
  • Screen and prioritize incoming communications, responding on behalf of the VP as appropriate.
  • Draft, review, and send communications on behalf of the VP.
• Meeting & Event Coordination:
  • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Plan and execute company events, conferences, and off-site meetings.
• Research & Reporting:
  • Conduct research and compile data to assist the VP in decision-making processes.
  • Prepare reports, summaries, and presentations for various purposes.
  • Conduct audits on an as needed basis
• Confidentiality & Discretion:
  • Handle sensitive information with the utmost confidentiality and professionalism.
  • Maintain a high level of discretion in all interactions and transactions. 

Requirements

• Minimum of 2 years of experience as an executive assistant or in a similar administrative role.                                                                                                                                           
• Proficiency in Google Suite/Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Ability to adapt to changing priorities and manage multiple tasks simultaneously.

Benefits

Here is our full list of benefits covered by our insurance plan offerings:

• Health insurance (premiums as low as $11.48 per paycheck for single employees and under $170 for an entire family)
• Dental insurance with full coverage for preventative care (under $15 per family)
• Vision insurance (starting at less than $1 for single employees and maxing out at $13.40 for families)

Kalos also has a FREE Employee Assistance Program (EAP) that also covers spouses and dependents. Full-time Kalos employees and their families have access to expert assistance in many areas, including: 

• Mental health counseling (for depression, anxiety, grief, etc.)
• Work-life resources (childcare, elderly care, moving, etc.)
• Legal consultation (family law, adoption, trusts, etc.)
• Financial planning (retirement, taxes, etc.)
• Will preparation

Kalos’s other offerings include:

• FREE basic life insurance up to $10,000
• Long-term disability (payment on a sliding scale)
• Insurance for accidents, short-term disability, and critical illness (paid directly to YOU)

For more information please visit kalosflorida.com