Freedom of Information Act (FOIA)/Records Specialist

ABOUT US:

 

CMT Services Inc. is a dynamic and small business supporting Federal, State, and Local government agencies. As an SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients.

 

Position Title: Freedom of Information Act (FOIA)/Records Specialist

Location:

U.S. Department of Agriculture       

USDA FS Yates

1400 Independence Ave., SW

Washington, DC 20250

 

Period of Performance:

Start Date: One 1-year base period plus four 1-year option periods

Place of Performance:

Remote with occasional travel (~4 times/year).

Work is virtual unless otherwise directed. In-person meetings, if required.

Position Summary: The Freedom of Information Act (FOIA)/Records Specialist provides Federal records management, FOIA/Privacy Act documentation support, FACA documentation support, information collection support, records workflow support, and compliance-driven documentation support for a Federal correspondence and content management program. This role supports records identification, records requirements, documentation of workflows, records inventories, content organization, and controlled correspondence support. This role supports FOIA/Privacy Act and FACA-related records and documentation activities but does not serve as a Government FOIA decision-maker.

Key Responsibilities:

• Support Federal records management activities, records requirements documentation, records inventories, filing structures, document organization, and records workflow tracking.
• Support documentation of controlled correspondence, FOIA/Privacy Act, FACA, information collections, records management, correspondence policy, and related administrative workflows.
• Support document retrieval, organization, review preparation, tracking, and quality control for records and correspondence-related materials.
• Maintain records-related logs, trackers, status reports, documentation repositories, and version-controlled files.
• Support development and revision of SOPs related to controlled correspondence, correspondence policy, FOIA/Privacy Act, FACA, information collections, and records management.
• Support identification of records-management requirements needed for successful workflow and content-management implementation.
• Coordinate with project staff and Government stakeholders to collect inputs, validate information, and support records-related deliverables.
• Protect sensitive, controlled, Privacy Act, and Government information in accordance with applicable requirements.
• Support transition and knowledge-transfer activities involving records, workflow documentation, and Government-approved data formats.
• Support quality reviews of records-related deliverables before submission.

 

Required Qualifications:

• Minimum 2 years of experience with Federal correspondence management systems or comparable Federal tasker, case-tracking, records, or content-management systems.
• Experience supporting Federal records management, records workflows, records inventories, document control, or records compliance activities.
• Knowledge of Federal records lifecycle concepts, records organization, records retention support, records disposition support, and documentation control.
• Experience supporting FOIA/Privacy Act documentation, tracking, records collection, response-package preparation, or related information-request support.
• Experience supporting FACA documentation, committee records, meeting documentation, public-facing records, or related compliance documentation, if applicable.
• Experience preparing SOPs, reports, trackers, correspondence, logs, or workflow documentation.
• Strong document organization, quality review, confidentiality, and written communication skills.
• Proficiency with Microsoft Office, SharePoint, and electronic records or document-management tools.
• Ability to manage multiple requests and deadlines accurately.

Education:

• Bachelor's degree in Business Administration, Public Administration, Information Management, Library Science, Records Management, or a related field.

Required Certification:

• Project Management Professional (PMP) certification preferred

Join Our Team:

 

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