Sr. Administrative Assistant - Rochester, NY

Cornell Cooperative Extension of Monroe County has an opening for a full-time Association Sr. Administrative Assistant working from the Rochester, NY office.

The Sr. Administrative Assistant provides high-level clerical and administrative support for the overall Association, Agriculture, Consumer Horticulture, Master Gardener, and 4-H Youth Development programs.

Responsibilities include providing a wide variety of complex clerical and/or administrative support including word processing, database manipulation, spreadsheet development and desktop publishing to create, maintain records, data, and files; and supporting financial and business functions of the association.

This position will work closely with the Association Operations staff and the WSBN Regional IT staff (WSBN Lead IT Manager and Regional IT Coordinator) to support and ensure that the technology needs of the County staff are met in a timely and efficient manner.

    

REQUIRED QUALIFICATIONS
•    Associate’s Degree in business and/or secretarial science or Equivalent Education. GED/High School Diploma plus 1-year transferrable program/functional experience may substitute.
•    Experience relevant to the role of the position.
•    Ability to meet travel requirements associated with this position. 
•    Ability to meet acceptable background check standards.
•    Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
•    Ability to clearly communicate (speak, read, and write proficiently) in English.
•    Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
•    Demonstrated ability to create, use, and maintain complex and unique databases of information.
•    Ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor.
•    Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information. 
•    Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
•    Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
•    Ability to effectively participate in professional team efforts.
•    Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
•    Ability to relate effectively to co-workers, advisors, community, and professional leaders.
•    Strong organizational skills and attention to detail.
•    Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions. 

PREFERRED QUALIFICATIONS
•    3 years of relevant experience.
•    Knowledge of accounting and record-keeping procedures for Extension programming.
•    Familiarity with NYS Archives Department requirements.
•    Knowledge of marketing for an organization and social media business communication such as Facebook, Twitter, Instagram.
•    Proficiency with Adobe products such as Acrobat, InDesign, Photoshop, and Illustrator.
•    Experience with web site maintenance and development.

ESSENTIAL FUNCTIONS
Administrative Direction – 5%    
•    Assist and support program leadership by actively participating in team discussions, providing administrative knowledge-based input into the development of policies and procedures, planning, evaluation protocols, organizing systems for newly emerging programs and revisions of existing programs.
•    Assist with providing administrative staff direction and support to accomplish assigned tasks.

Administrative Management – 5%    
•    Assist in managing reception area/welcome desk to ensure appropriate coverage and needs are met related to meeting room reservation and door locks. 
•    Identify operational problems, issues, concerns, and possible solutions. Collaborate with Supervisor and other  staff to take appropriate corrective action. 
•    Support and ensure volunteer direction and management procedures are followed according to established policies and procedures (VIP) by providing guidance, leadership and resources for volunteers and volunteer leaders including recruitment, screening, orientation, training,