Administrative Assistant II

Position Purpose As a LONG Administrative Assistant II, you will perform critical administrative and clerical tasks that support the four different Business Units within LONG Building Technologies’ corporate headquarters. You will become a senior member of the team that handles an advanced, varied, and dynamic administrative workload while providing guidance to Administrative Assistants with less experience.  Pay Range: $23.26 - $26.75 per hr. plus potential profit share Benefits Medical, Dental and Vision Insurance, Voluntary Life Insurance, Voluntary Accident and Critical Care Insurance, Basic Life, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), 401(k) with Employer Matching contributions, Profit Sharing/Bonus Program, Paid Time Off, Paid Community Service Day, 8 Paid holidays, Pet Insurance, Legal and IDShield are offered to eligible employees.   Essential Duties and Responsibilities To perform this job successfully, you must be able to perform each essential duty satisfactorily. Other duties or tasks assigned as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions of this position include but are not limited to:

• Coordinate, prepare, and distribute weekly administrative team schedules to include tasks performed for various business units.
• Facilitate and train administrative team in various duties including, but not limited to, phones, LBE, and promotional product ordering and distribution.
• Create, distribute, and manage certificates of insurance for all LONG offices.
• Order and distribute LONG promotional product orders for all LONG offices via the Promostuff mailbox.
• Evaluate and code weekly bills for LONG’s Federal Express account.
• Facilitate communication and logistics pertaining to equipment shipping and bids.
• Assist various business units with administrative workload overflow as required.
• Provide support in the preparation, coordination, and execution of events as necessary.
• Answer incoming phone calls and accurately route calls using professional and pleasant phone etiquette
• Other duties as assigned 

Qualifications 

• High School diploma or equivalent 3 years of office experience
• High degree of familiarity with LONG’s internal corporate structure and administrative duties
• Experience with Microsoft Outlook, Word, and Excel
• Good written and verbal communication with all levels of the organization
• Strong customer service skills with the ability to work independently while consistently meeting deadlines 

Preferred Qualifications 

• Familiarity with Microsoft Dynamics GP
• No candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you! 

Physical Requirements

• This position may require lifting to 25 lbs. from floor to countertop and countertop to floor.  

Environment

• Indoor, office environment 

Competencies To perform this position successfully, an individual must display the following leadership qualities and/or be able to work within the following supervisory relationships.

•  LONG expects its employees to understand and meet customer needs, collaborate effectively with colleagues, manage potential hazards and risks, and engage with and contribute to the community. These values are part of our core values used as performance metrics and are integral to company culture. 

LONG Building Technologies, Inc. is a leading provider of HVAC equipment and contracting services, serving commercial clients. With a strong commitment to quality and customer satisfaction, we pride ourselves on delivering innovative solutions and exceptional service. Our company operates in an environment where unions play a significant role, ensuring fair labor practices and adherence to industry standards.   At LONG Building Technologies, we don’t just accept difference - we celebrate it, and we thrive on it for the benefit of our co-workers, our customers, and our company. We are proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.