Office of the Registrar - Federal Work Study, Student Assistant

Job Summary:

This position will support the PAWS Unit, in the Office of the Registrar. Student Assistants will take general direction from the PAWS Lead Program Assistant, who will delegate day-to-day tasks and duties and will report to the Associate Registrar. The Office of the Registrar provides student services related to graduation, registration, and student records. The primary purpose of this position is to update the PAWS software (uAchieve) with transfer credit for all incoming and continuing students and to assist with document archival.

Responsibilities include, but are not limited to:

• Responsible for performing data entry of transfer transcripts into the UAchieve database.
• Validate and verify documents uploaded into OnBase (campus Archive software).
• Organize and scan documentation submitted and processed by the Office of the Registrar.
• Maintain files (creating, updating and organizing).
• Perform other duties and responsibilities as assigned.

Minimum Qualifications: Required Education and Experience

• Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.
• Special Qualification: Admission or registration as a CSU student.

Required Qualifications

• Maintain a 2.0 G.P.A. or greater per semester and cumulative.
• Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate)
• International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate)
• Eligible to work in the United States
• Payroll Requirement: Social Security Card

Preferred Qualifications

•  Ability to follow directions thoroughly.
• Must have strong attention to detail, be punctual and reliable.
• Ability to communicate and write proficiently.
• Ability to learn quickly and complete assignments in a timely manner.
• Ability to multitask.
• Ability to work both in a team and independent environment.

Compensation and Benefits:

Student Employment Anticipated Hiring Range: $16.00 per hour.

The compensation offered will consider internal equity and experience among other factors.

Position Information:

Work status: Part-Time, Temporary, Seasonal

The application deadline is: January 6, 2025 at 11:55 pm (PST)

Academic year available hours: Monday through Friday (8:00 am – 5:00 pm).

Summer available hours: Monday through Thursday (7:00 am - 5:30 pm).

This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position.

Driver’s License Check

Possession of a valid Driver's License may be required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission,