Administrative Assistant (Contractor)

Attention recruitment agencies: All agency inquiries are vetted through 4DMT’s internal Talent Acquisition team. No unsolicited resumes will be accepted. The 4DMT Talent Acquisition team must expressly engage agencies on any requisition. Agencies contacting hiring managers directly will not be tolerated, and doing so may impact your ability to work with 4DMT in the future.

 

4DMT is a leading late-stage biotechnology company advancing durable and disease-targeted therapeutics with potential to transform treatment paradigms and provide unprecedented benefits to patients. The Company’s lead product candidate 4D-150 is designed to be a backbone therapy forming the foundation of treatment of blinding retinal vascular diseases by providing multi-year sustained delivery of anti-VEGF (aflibercept and anti-VEGF-C) with a single, safe, intravitreal injection, which substantially reduces the treatment burden associated with current bolus injections. The Company’s lead indication for 4D-150 is wet age-related macular degeneration, which is currently in Phase 3 development, and second indication is diabetic macular edema. The Company’s second product candidate is 4D-710, which is the first known genetic medicine to demonstrate successful delivery and expression of the CFTR transgene in the lungs of people with cystic fibrosis after aerosol delivery

GENERAL SUMMARY: 

4DMT needs a motivated, team-oriented, and experienced Administrative Assistant. The primary function of this role is to contribute to the efficiency of the Office of the CEO and will report directly to the Senior Executive Assistant.  This is a hybrid position, with in-office days arranged according to the business needs and determined by the hiring manager. 

MAJOR DUTIES & RESPONSIBILITIES:  

ADMINISTRATIVE SUPPORT FUNCTIONS: 35 % of TIME 

• Assistant to Senior Executive Assistant: Support the Senior Executive Assistant (the hiring manager)  as they manage multiple priorities and complete ad hoc task requests as business needs require. This includes tasks relating to supporting the Chief of Staff and CFO and Investor Relations workstream, as directed by the hiring manager 

• Calendar Management: As directed by the manager, scheduling and rescheduling meetings and appointments, recurring meetings, and arranging schedules to accommodate ad hoc, high-urgency meetings.  Requires prompt real-time response to changing business needs and close collaboration with Senior Executive Assistant. 

• All Hands Meeting Support: Under the direction of the hiring manager, send calendar invites, collect agenda items, prepare draft agenda, and provide support during virtual or face-to-face meetings.  

• Internal Communications Support: Assist the hiring manager with posting and updating 4Cast intranet news posts and content under the direction of the hiring manager 

MEETINGS AND TRAVEL LOGISTICS: 25% of TIME 

• Meeting Logistics and Planning: Under the direction of the hiring manager, plan logistics and catering, and lodging for off-site meetings, on-site meetings, and employee events. Follow 4DMT budget and purchasing guidelines 

• Travel Planning:  Arrange domestic and international travel, including air and ground transportation, hotel reservations, out-of-town dining, and car rentals.  Complete registration for conferences and events. Prepare and update itineraries as arrangements change.   

EVENT PLANNING: 20% of TIME 

• Event Planning: Coordinate logistics for employee engagement and social and volunteer events as directed by the manager and in compliance with HR policies  

EXPENSES AND PURCHASING SUPPORT: 10 % of TIME 

• Expense Reporting: Reconcile expense reports monthly using Nexonia. Collect and submit receipts in accordance with 4DMT policies 

• Purchasing, Contracts, Invoices: Process contracts, purchasing, and payment processing using Ironclad and Coupa systems 

ADDITIONAL DUTIES: 5% of TIME