Paralegal and Administrative Specialist

The Center on Budget and Policy Priorities (CBPP) is a nonpartisan research and policy institute that advances federal and state policies to help build a nation where everyone — regardless of income, race, ethnicity, sexual orientation, gender identity, ZIP code, immigration status, or disability status — has the resources they need to thrive and share in the nation’s prosperity.  

CBPP combines rigorous research and analysis, strategic communications, and effective advocacy to shape debates, affect policy, and inform effective implementation both nationally and in states. It works closely with a broad set of national, state, and community organizations to design and advance policies that promote economic justice; improve health; broaden opportunity in areas like housing, health care, employment, and education; and lower structural barriers for people of color and other communities that face systemic barriers to opportunity. CBPP promotes policies to build a more equitable nation and fair tax policies that can support these gains over the long term. CBPP also shows the harmful impacts of policies and proposals that would deepen poverty, widen disparities, and worsen health outcomes.  

CBPP seeks a detail-oriented and proactive Paralegal and Administrative Specialist to support our Executive Vice President, Legal Department and Administration. This role combines legal support with administrative responsibilities, focusing on corporate governance, risk management, compliance, and internal coordination. The ideal candidate will have strong organizational and project management skills, legal acumen, and the ability to manage multiple priorities in a dynamic environment. 

Responsibilities:  

Paralegal Duties: 

• Support the Executive Vice President, Legal Department and Administration in standing up a risk management committee representing multiple departments across the organization and collaborate with members to move work forward between meetings.  
• Conduct legal research and summarize findings for internal use in decision-making processes for the Executive Vice President, Legal Department and Administration and CBPP’s risk management committee.
• Coordinate with internal departments to ensure legal and regulatory requirements are met.
• Maintain and organize corporate records, legal files, compliance documentation, and legal databases and track regulatory deadlines to support compliance efforts for the organization.
• Assist with corporate governance matters, including prepping materials for board resolutions, writing meeting minutes, and other governance needs.
• Support the Executive Vice President, Legal Department and Administration in Union relations activities, preparation, and follow-up.
• Assist with drafting, reviewing, and coordinating contracts with Senior Manager of Contracts and Compliance, NDAs, MOUs, and other legal documents.

Administrative Duties: 

• Provide high-level administrative support to the Executive Vice President, Legal and Administration by managing complex calendars, coordinating meetings, and handling sensitive scheduling conflicts.
• Prepare reports, presentations, and correspondence for the Executive Vice President, Legal Department and Administration to leverage in meetings and communications. 
• Coordinate with internal stakeholders across departments and external counsel for meetings and to attain relevant information for work.  
• Assist with departmental budgeting, invoice processing, and vendor coordination.
• Assist with managing complex, cross functional risk management and compliance projects. 
• Perform other job-related duties within the role’s scope as assigned to support the team’s goals.  

Qualifications: 

• Associate or bachelor’s degree in paralegal studies, legal administration, or related field. 
• Paralegal certification from an accredited institution, while not required, is a plus. 
• Minimum of five years of experience in corporate legal and administrative support role and at least two years of experience supporting executive or C-suite staff.
• Strong unde