Finance Administrative Assistant

Description

About LIFE Senior Services
LIFE Senior Services is a nonprofit organization dedicated to providing a variety of services to seniors and their families. Our mission is to promote and preserve independence for seniors—today, tomorrow, always. 

Your Role in Our Mission

As our Administrative Assistant, you’ll be a key player in ensuring the financial operations of LIFE run smoothly. From processing payments to managing reconciliations and office supplies, your organizational skills and attention to detail will make an immediate impact.

Position Summary

We are seeking a detail-oriented and reliable Administrative Assistant to join our Finance team. This position plays a vital role in supporting LIFE’s mission by performing accounting, billing, and administrative tasks. The Administrative Assistant will ensure smooth financial operations through tasks like processing payments, reconciling accounts, and managing office supplies.

What You’ll Do

• Play an Important Role in Finance: Manage daily mail, process payments, and balance transactions with precision.
• Support Vital Programs: Assist with billing and reconciliations for Adult Day Health and ADvantage Case Management programs.
• Keep Operations Running Smoothly: Handle account reconciliations, distribute financial reports, and manage office equipment and supplies.
• Collaborate and Contribute: Provide support for departmental projects and other duties that keep LIFE thriving.

Key Responsibilities

• Sort and distribute daily mail.
• Process credit card payments, cash, and check deposits.
• Balance transactions and securely distribute reports to appropriate recipients.
• Assist with Adult Day Health and ADvantage Case Management billing and reconciliations.
• Perform bank account and general ledger reconciliations.
• Download and distribute monthly financial reports.
• Manage copier services, including supplies and maintenance at Legacy Plaza.
• Maintain postage meter and office supply inventory.
• Assist with departmental projects and other duties as assigned.

Requirements

 EDUCATION AND EXPERIENCE: 

• At least 3 years accounting, billing or office management experience
• Previous experience handling cash
• Reliable with strong attention to detail
• Excellent time management skills, ability to work independently and prioritize
• Proficient in MS Office
• Excellent written and verbal communication skills
• Knowledge of office management systems and procedures
• High school diploma or equivalent.

PHYSICAL REQUIREMENTS: Requires constant hand grasp and finger dexterity; frequent sitting, standing, walking and repetitive leg and arm movements, occasional bending, reaching forward and overhead, squatting and kneeling. Ability to communicate verbally with an excellent comprehension of the English language.  

LICENSES AND CERTIFICATIONS: Requires a valid driver’s license and car insurance. 

WORK ENVIRONMENT:  The desk for this position is located in the Lobby. This allows the administrative assistant to be in a central location in order to assist various departments. Incoming deliveries will be brought to this desk.  The main work environment is an office setting of a non-profit organization providing a variety of services to seniors and their families. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.