Senior Project Coordinator - Dallas Water Utilites (Civil Service)

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Job Summary

Conduct planning for bond programs to effectively arrange for street, storm drainage, and facilities capital improvements.

Job Description
 

Overview

The Senior Project Coordinator manages, reviews, and coordinates the bond program and agenda items for department and assigned projects. Coordinates and monitors the open records requests, IT Security, Summer Internship Program, and all other special projects for the department.

Essential Functions

1 Prepares, coordinates, and reviews the department’s City Council Agenda items; creates the agenda items in Register for the department and reviews and approves the agenda items in Register for the Administrative Specialists within the department.

2 Maintains and keeps a complete and continuously updated inventory of capital needs and cost estimates to facilitate planning and ensure prompt response to inquiries; coordinates the development of proposed capital improvement programs to achieve a City Council-approved program to submit for voter approval.

3 Provides research on previous agenda items as required; prepares internal reports, analyzes goals vs. objectives, and identifies areas where duplication of effort is evident and provides suggested solutions to streamline the agenda process.

4 Manages and coordinates the Open Records requests that are distributed by the City’s Public Information Office; coordinates the responses within various departments.

5 Coordinates and facilitates special projects as assigned by the Director, Assistant Director, or other leadership.

6 Manages the departmental projects supporting the renovation of various facilities for various departments.

7 Coordinates the annual, monthly, and daily requests for access to the City’s network, serves as custodian for the department’s access to Advantage, Tririga, Register, etc.; and identifies areas and recommends to upper management where activities can be streamlined.

8 Communicates with other Project Coordinators within the City of Dallas, contractors, and Directors of various departments to discuss information required and items related to assigned projects; coordinates construction and rehabilitation projects, certifying that the work has been completed as presented in the proposals.

9 Schedules and facilitates meetings with City departments, contractors, etc.; provides technical guidance as it pertains to Agenda, open records, the Advantage Management System; and prepares and contributes to the development review or revision of ordinances as they relate to the department.

10 Identifies needed areas of change in policies and procedures and makes recommendations to improve said operations.

11 Performs any and all other work as needed or assigned.

Knowledge and Skills

1 Knowledge of planning, design, and financing of capital improvement projects.

2 Knowledge of contract administration.

3 Knowledge of the fundamental elements of project design and construction.

4 Knowledge of project coordination, management, and facilitation.

5 Ability to organize data into reports and presentations.

6 Ability to plan, initiate, and execute capital improvement programs.

7 Ability to work with statistical and budgetary matters.

8 Ability to support, manage, and administer bond and related programs.

9 Communicating effectively verbally and in writing.

10 Establishing and maintaining effective working relationships.

MINIMUM QUALIFICATIONS

EDUCATION: 

• Bachelor’s degree in a business, public administration, engineering, architecture, or construction management field. 

EXPERIENCE:

• Five (5) years of budget preparation/monitoring, contract preparation/monitoring, monitoring of performance measures, and/or process improvement.

EQUIVALENCIES: 

• High school diploma or GED plus nine (9) years of the required experienc