Senior Administrative Analyst (Executive Support)

Company

Federal Reserve Bank of Chicago

The Federal Reserve Bank of Chicago is looking for a Senior Administrative Analyst to provide operational and executive support to our Executive Committee members. You will be supporting and reporting directly to an Executive Vice President. The Senior Administrative Analyst is resourceful, operates autonomously, prioritizes, and manages multiple tasks in a fast-paced environment, while maintaining and promoting good working relationships with co-workers, senior executives, and counterparts. The level of work is considered advanced, and staff work under minimal supervision. This position has no direct reports.

Your Responsibilities

• Organizes, prioritizes, and proactively manage the identification and gathering of materials and information relevant to the Executive Vice Presidents schedule, activities, and engagements of the department’s Executive Vice President and Vice Presidents.
• Maintains calendars and schedules by making appointments, arranging meetings, travel itineraries, and coordinating related arrangements.
• With minimal guidance, drafts and edits letters, memos, and general communications to internal and external stakeholders, in the voice and style of executive(s) supported.
• Creates and edits high quality presentations and related materials.
• Coordinates small projects on behalf of the department or participate in larger Department and/or District strategic projects.
• Ensures that organizational processes for handling confidential and non-routine information are followed and provides recommendations to improve processes, including distributing, filing, and retrieving hard copy and electronic mail and other documents in accordance with records retention and information security policies and procedures.
• Organizes and prioritizes large volumes of information for quick access and historical reference.
• Plans and directs travel arrangements, proactively managing inter-department coordination, reimbursement, and related policy compliance.
• Assists in planning and execution of conferences and meetings including securing meeting space, developing invitations and communications with conference attendees, coordinating written materials, managing staff members involved with event and other related tasks.
• Coordinates small projects on behalf of the department or participate in larger Department and/or District strategic projects.
• Maintains calendars and schedules by making appointments, arranging meetings, travel itineraries, and coordinating related arrangements.
• With minimal guidance, drafts and edits letters, memos, and general communications to internal and external stakeholders, in the voice and style of executive(s) supported.
• Creates and edits high quality presentations and related materials.

Your Background

• Bachelor's degree or equivalent experience as noted below
• 5 + plus years of direct work-related experience
• High level of interpersonal skills to handle sensitive and/or confidential situations
• Flexibility to work extended morning and evening hours
• Excellent time management and organization skills Proficient knowledge of Microsoft Office and other software packages and systems including Word, Excel, PowerPoint
• Time management and organizational skills
• Collaborative, enterprise thinker who works effectively across a variety of teams, departments and work-styles
• Proactive and resourceful thinker who consistently anticipates the needs of executive leaders ossesses and applies extensive problem solving and decision-making skills
• Service oriented and flexible to meet ever-changing business needs

What we Offer

• Comprehensive benefits package includes medical, dental, vision, prescription drug coverage, 401k savings plan, retirement plan, paid time off, transit benefit, onsite gym, and subsidized cafeteria.
• A learning environment with opportunities to gain new skills and grow your career.

Additional Requirements:

• This is a hybrid position requiring a minimum of four days per week in office.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
• This position has additional screening requirements due to the information accessed while performing the job. These additional screenings would be initiated at the time of offer acceptance and can take approximately two months to be completed. The screening covers areas such as education/employment verification, criminal history, credit history, and reaches out to your references and people that know you well.
• As a condition of employment, Federal Reserve Bank of Chicago employees must comply