IDVA-CENTRAL OFFICE PRIVATE SECRETARY II-DIRECTOR'S OFFICE

Job Requisition ID: 55922
Opening Date: 05/08/2026
Closing Date: 05/22/2026
Agency: Department of Veterans' Affairs
Class Title: PRIVATE SECRETARY II - 34202 
Skill Option: None 
Bilingual Option: None
Salary: $6,000-$8,000/monthly; anticipated started salary is $6,000/month
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: 

A resume is required to evaluate your qualifications and skills as part of your application.  Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Veteran Affairs is seeking to hire an independent, highly organized, and detail-oriented  private secretary II for the Director's office. This position will serve as the administrative secretary and liason to the Director of the Department of Veterans' Affairs. The successful candidate shall demonstrate good oral and written communication skills, high level of organizational skills, be a self-starter, and be able to carry out administrative duties of the Director's office.

Essential Functions

• Serves as an administrative secretary and liaison for the Director of the Department of Veterans’ Affairs.
• Composes and types highly sensitive and complex letters, reports and minutes of meetings.
• Serves as Director’s Office liaison in working with the Office of the Governor, members of the General Assembly, Veterans Organizations, Veterans, their spouses and dependents in the development, interpretation, and installing of programs and procedures.
• Interprets, discusses and explains agency programs to interested groups.
• Monitors all call to the Director.
• Responds to inquiries from other governmental agencies and general public.
• Attends and provides input into Director’s meetings with Executive Staff, Administrative Staff, and Institutional Heads.
• Serves as a scheduler for the Director.
• Coordinates special events projects for the Department, arranges for speakers, finds space when necessary, as assigned by the Director.
• Coordinates state property within assigned division/section as determined by the Department’s property control policy.
• Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of high school and four (4) years of work experience as a secretary defined as carrying out and coordinating all clerical and day-to-day administrative support activities for an individual office within an organization OR completion of two (2) years of college and two (2) years of work experience as a secretary defined by carrying out and coordinating all clerical and day-to-day administrative support activities for an individual or office within an organization OR completion of four (4) years of college and (1) year of work experience as a secretary defined as carrying out and coordinating all clerical and day-to-day administrative support activities for an individual or office within an organization.

Preferred Qualifications

• Prefers previous executive assistant experience.
• Prefers the ability to apply human relations skills to interact with management, officials of government and private industry, and the public.
• Prefers thorough knowledge of principles of office management.
• Prefers thorough knowledge of composition, grammar, spelling and punctuation.
• Prefers ability to type accu