Administrative Assistant EDA Tech Hub

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:

November 7, 2025

Application Deadline:

Salary Information:

$22.51-$26.30

For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.

Department:

School of STEM_Staff

Job Description:

Join Madison College as an Administrative Assistant for the EDA-funded Actualizing Biohealth Career (ABC) Pathways team—an initiative that is building a diverse pool of biohealth talent through stackable credentials, apprenticeships, and cutting-edge career pathways. In this role, you will provide key administrative and operational support by managing data, coordinating purchasing, delivering responsive customer service, and organizing process workflows. Success in this position means juggling multiple priorities, maintaining accurate records, and supporting the Grant Manager and PI, grant partners across the state, and College staff as we work to advance the goals of the EDA Tech Hub- ABC Pathways project  and ensure the efficient backing of our shared mission.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!

Position Details:

Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase.  

Schedule: This is a full-time position with general office hours of 8:00am to 4:30pm M-F, with some flexibility with supervisor approval.  Currently this position works three days in office at the Truax campus and two days remote (subject to change per college policy).

End Date: This position is a grant funded, limited term position, through September 30,2029.

Benefits: Madison College offers an excellent benefit package including health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

Deadline: Please upload your resume by the first review date of November 23, 2025, at 11:59pm. Applications submitted beyond this date may not be reviewed.

Accountabilities:

• Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations.

• Provides administrative support for department operations including calendar coordination, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality.

• Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs.

• Provides customer service and frontline support.

• Coordinates purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy.

• Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings.

• Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals.

• Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.

Knowledge, Skills and Abilities:

• Knowledge of administrative procedures, scheduling practices and recordkeeping standards.

• Knowledge of scheduling systems, academic processes and institutional policies.

• Skill in using administrative software and databases.

• Ability to apply standardized procedures, policies and guidelines across administrative and academic functions.

• Ability to manage multiple proces