Administrative Assistant

RT Specialty, a division of Ryan Specialty, is looking for an Administrative Assistant to join our Richmond team. We are a fast-paced, energetic, and rapidly growing organization that offers a great opportunity for someone interested in further developing their career. Ryan Specialty has been named one of America’s Most Loved Workplaces by Newsweek and has been named 2023 Top Insurance Employer by Insurance Business America.

Position Summary:

The ideal candidate will have demonstrated exceptional skill and delivered high impact service in an Administrative Assistant role at a complex high performance organization. The successful candidate will be able to anticipate and provide the appropriate level of support to Senior Management and across the organization. The individual will be comfortable applying a high degree of independent judgment, initiative, and knowledge to resolve complex challenges within the business context. Additionally, the ideal candidate will have a proven track record of success, excellent verbal and written communication skills, and a commitment to teamwork.

Essential Functions:

• Answer phones, screen calls, transfer calls, and take messages.
• Greet visitors with courtesy and professionalism.
• Perform follow ups for various information requests received from customers/fellow employees.
• Organize supplies, keeping inventory records and placing orders.
• Perform basic office duties: filing/copying/printing documents.
• Process all incoming electronic and physical mail.
• Process all outgoing physical mail.
• Keep meeting rooms and common spaces neat and tidy, run and empty dishwasher daily.
• Perform additional duties as assigned.

Education/Experience/Skills:

• High school diploma or equivalent, Bachelor’s degree preferred.
• 1-3 years of office experience in an administrative role preferred. 
• Position continually requires demonstrated poise, tact and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Proficiency with MSWord, Excel. 
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.  
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Strong verbal and written communication and presentation skills.
• Ability to anticipate needs effectively and deploy projects in a timely fashion.
• Must be highly organized and self-motivated.

Disclaimer

Ryan Specialty is an Equal Opportunity Employer