Administrative Assistant

 

When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together.

 

Sunrise Senior Living was again certified as a Great Place to Work® by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of.

COMMUNITY NAME

Maplewood Park Place

Job ID

2025-233438

JOB OVERVIEW

The Administrative Assistant is responsible for providing human resources and accounting generalist services and programs support to the community team members, department coordinators and Executive Director which meet and or exceed Sunrise quality service standards. Key areas of responsibility include processing payroll, daily time and attendance and human resource information system (HRIS), team member recruiting and on-boarding, tracking of training, setting up and maintaining the personnel files and employment binders, benefits and worker’s compensation administration, generalist accounting and administration services and support.

RESPONSIBILITIES & QUALIFICATIONS

 

 

Essential Duties

As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:

Payroll and Time & Attendance Processing

• Perform daily, weekly, monthly, and annual payroll administration responsibilities according to Sunrise policies and procedures.
• Process and distribute time and attendance reports daily and coordinate with department coordinators to review and approved all hours worked.
• Review payroll and timekeeping edit reports and coordinate with department coordinators for approved corrections.
• Notify Executive Director of excessive payroll variances.
• Process approved labor/labour adjustments into timekeeping system.
• Address payroll related concerns or questions timely and professionally.
• Monitor systems (timekeeping, HRIS) to address and prevent potential concerns.
• Process approved team member status changes, new hires, transfers, and terminations timely in HRIS according to business processes.
• Monitor and track performance appraisal due dates, one-over-one review approvals, overall ratings, process approved merit increases, and file in team member personnel file.

Recruitment & Training

• Coordinate the community’s team member recruitment efforts in conjunction with Executive Director and in accordance with Sunrise standards, programs, and services expectations.
• Partner with community leadership regarding all employment and recruitment policies and procedures such as but not limited to posting positions, placing advertisements, pre-employment screenings, reference checks, recruitment and selection processes, group interviews and documentation, job previews, and maintaining recruitment records.
• Review and process all new hire paperwork and administration timely and prepare team member data for payroll and record keeping.
• Assist with the orientation of new team member including new hire paperwork, overview of Team Member Handbook and policies, and Sunrise University Orientation.
• Process community team member training and tracking in compliance with Sunrise standards, Sunrise University, federal, and state/province regulations.

Risk Management

• Partner with the department coordinators in the processing of light duty and worker’s compensation claims in order to expedite return to full duty, close the claims, promote positive team member relations, and to reduce overall cost.
• Partner with department coordinators to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety requirements and promotion of Risk Management programs and policies.

Benefits Administration

• Administer benefit plan offerings and enrollments for the community with Sunrise benefit sources.
• Address and resolve benefit related concerns or questions timely and professionally.
• Monitor benefit programs and processes to address and prevent potential concerns.

Generalist Duties

• Ensure current federal, state/province, and Sunrise postings and pamphlets a