VP, Financial Administration

SUMMARY
The Vice President of Retail Alternative Financial Administration manages all aspects of the client relationship regarding the activities carried out in support of running retail alternative products (interval funds, tender offer funds, BDCs, REITs, 34 Act private funds). These activities include financial reporting, performance reporting, and treasury reporting. This position assists in the development and performance of associates and the processes used by them. This role will be heavily involved with the preparation, coordination, review and filing of SEC reports (10-Ks, 10-Qs) for Business Development Companies (BDCs) registered under the Investment Company Act of 1940.
KEY ACCOUNTABILITIES
• Build and maintain strong relationships with retail alternatives administration clients, ensuring high levels of satisfaction and retention.
• Manage team responsible for BDC servicing, including the preparation and review of quarterly and annual SEC filings (10-Q, 10-K).
• Ensures accurate and timely XBRL tagging and EDGAR submissions.
• Maintains up-to-date knowledge of SEC and 1940 Act reporting requirements, including disclosure obligations specific to BDCs.
• Drafts and reviews financial statement footnotes, MD&A, and other required disclosures.
• Monitors and implements new accounting and regulatory pronouncements affecting BDCs.
• Supports board reporting and investor communications as needed.
• Assists with internal controls over financial reporting (SOX compliance).
• Oversees the preparation of annual, quarterly and semi-annual financial statements along with various SEC reports such as Form 10-K, 10-Q, N-CSR, N-CEN, 24f-2 reports, etc.
• Monitors and implements new accounting and regulatory pronouncements affecting closed end funds.
MANAGEMENT
• Reviews and monitors budgets created for each client.
• Oversees billing and payment of fund expenses such as management and 12b-1 fees.
BOARD
• Supports board reporting and investor communications as needed.
• Coordinates and oversees annual audits with outside auditors, clients, and printers.
PERSONNEL MANAGEMENT
• Manages associates within department including, but not limited to, hiring, training, and developing associates, delegating work assignments, writing, and conducting performance appraisals, salary recommendations, coaching and counseling, and administering corrective actions.
• Conducts one-on-one and team meetings with associates on a regular basis to discuss new procedures, problems, and issues.
• Establishes team and individual goals for department.
• Fosters performance of associates and the processes used by them; holds the associates accountable for their work.
WORKING RELATIONSHIPS
• Mentors associates through instruction, coaching, providing real-time on-the-job experiences, modeling effective practices, and advising on methods used.
• Manages relationships with client companies ensuring timely resolution of requests and high quality of customer service.
• Acts as an escalation point for escalated issues and complex problems; resolves where appropriate to provide effective support.
• Regular contact with clients, auditors and third-party vendors regarding fund performance-related questions, reporting, expense budgets, audits, etc.
• Serves as a liaison for Fund Officers and Management as needed.
• May perform other duties as required and assigned.
KNOWLEDGE
• Deep understanding of retail alternative investment products (interval funds, tender offer funds, BDCs, REITs, 34 Act private funds).
• U.S. GAAP.
• SEC regulations.
• Investment Company Act of 1940.
• Fair value accounting, investment schedules, and portfolio company disclosures.
• Financial reporting tools (e.g., Workiva, DFIN, or similar platforms).
• Microsoft Office Suite.
• Adobe Acrobat.
SKILLS AND ABILITIES
• Strong financial reporting and regulatory compliance skills.
• Aligns associates with company values and goals.
• Plans and delegates the work of others.
• Motivates and inspires others.
• Assesses the performance of self and associates to make improvements or take corrective action.
• Plans and develops systems and procedures to improve operating quality and efficiency of department in accordance with company policies and procedures.
• Seeks, identifies, and implements opportunities to amend processes and procedures to improve operational efficiency and quality of service in department.
• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.