Manager, HR Vendor Management

Reporting directly to the Director, HR Operations, the Manager, HR Vendor Management will orchestrate the comprehensive HR vendor portfolio, including meticulous management of contracts, invoicing, and sourcing. This role necessitates a close alliance with HR Center of Excellence Leaders, Finance, Procurement, Legal and the HR Operations team, with the aim to establish, monitor, and remunerate all HR vendors/outside services. Furthermore, this role will be instrumental in driving strategic initiatives, optimizing vendor performance, and managing associated risks to ensure seamless HR operations and contribute to the company's overall objectives.

We work collaboratively as a team, we are relentless in the pursuit of excellence, we curiously will boldly challenge the status quo if we can provide a better way, and we aim to strike a balance between process efficiency, effectiveness, and controls and compliance. We are committed to delivering accurate, timely, and insightful information with a high level of customer service, while striving to continuously improve our processes to help scale our operations to support future growth.

Here’s What You’ll Do:

• Steer strategic direction and execution of HR vendor management, ensuring optimal resource use and efficiency.

• Translate the annual HR budget into strategic planning, including the creation of Purchase Orders (POs), consistent monitoring of expenditure, and drive accountability among HR stakeholders and maintain a comprehensive monthly reporting system on Purchase Order (PO) spend, promptly identifying and highlighting instances where PO run-rates exceed projected estimates.

• Design and optimize HR vendor SLAs for high-quality service delivery.

• Create and maintain a strategic vendor list, facilitating informed decision-making.

• Preserve accurate service provider data within ServiceNow.

• Lead negotiations to finalize agreements with procurement, legal, and service providers.

• Collaborate with key teams to optimize contracts in Agiloft/SAP.

• Ensure accurate entry of purchase requisitions tied to correct cost centers.

• Educate external vendors on Moderna's invoice process.

• Work with accounts payable to streamline invoice processing.

• Partner with HR teams to identify suitable service providers/vendors and offer alternatives.

• Serve as primary liaison for all external HR vendors and internal teams.

• Arrange feedback meetings with external vendors and service providers.

Here’s What You’ll Bring to the Table:

• BA/BS degree or equivalent is required; equivalent work experience required within either HR or Procurement/Sourcing space

• 3-5 years of relevant experience in functional HR support and documentation

• Experience with SAP Ariba and SAP systems required

· Experience with Workday and ServiceNow preferred

• Experience managing multiple service providers with various terms and contracts

• Working knowledge of vendor/contract management and invoice processing

• Ability to build strong collaborative relationships, influence multiple partners, and establish common goals and objectives without sacrificing outcomes

• Excellent writing and verbal communication skills required

• Thrives in matrix environments, is flexible, collaborative and deadline-driven

• Strong organization skills with attention to detail, laser-focused approach on delivery of results required

• Proven ability to manage multiple tasks simultaneously and strong prioritization skills are required

• Analytical mindset, critical thinking, problem-solving skills required

• High-level proficiency in Microsoft Office Products, especially Microsoft Excel, required

At Moderna, we believe that when you feel your best, you can do your best work.  That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well-being
• Free premium access to fitness, nutrition, and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
• Savings and investments
• Location-specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to chang