Senior AP Specialist – Northern America Team

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:  

We are looking for an experienced Snr Accounts Payable specialist to join our newly established Accounting Service Centre based out of our city center offices in Warsaw, Poland. Ideally an ambitious finance professional who is motivated to contribute to setting up the regional finance function as BeiGene builds out its presence around the world. The incumbent must bring experience in Account Payable and Accounting combined with hands on experience of SAP (4HANA a strong plus). Strong communication and cultural sensitivity are required to coordinate the activities across multiple geographies and collaborate with colleagues in the US, Europe, and Asia. Experience in implementing new systems and processes is valued. The role requires a pro-active and strong analytical capability with problem-solving skills and the ability to work in a non-structured environment in a hybrid working model in the North American time zone coverage. A customer orientated resourceful mindset completes the desired profile. 

Please note this role has a hybrid work pattern - 3 days a week in our Warsaw office with 2 days remote and works from 2pm to 10pm to cover Northern America time zones

Essential Functions of the job:  

• Process vendor invoices for our US entities in accordance with company policies
• Responsible for proper preparation and timely execution of payment runs to vendors  
• Support any necessary manual payments by ensuring appropriate documentation is completed and initiating wire transfer payments in the online banking system 
• Ensure proper processing of sensitive invoices like Health Care Practitioner invoices, Gross to Net rebates, HR benefits, Prepayments and other special areas 
• Monitor Accounts Payable email inbox to download, post vendor invoices and respond to vendor inquiries 
• Lead regular meetings with Business and Functional Owners to align on vendor invoices received, booked, and paid – resolve any issues and support where necessary on any aspects involving the Procure-to-Pay cycle 
• Support the deployment of SAP Ariba and OCR functionality, researching and resolving potential invoice discrepancies and issues  
• Establish and maintain successful relationships with vendors 
• Collaborate effectively with Procurement, Accounting and FP&A teams

Requirements:

• Minimum Finance & Accounting Bachelor degree with 3 years End to End AP experience (Invoice Processing, Vendor Management & Payments plus everything in between) in a multinational finance environment, ideally in Accounting and/or Procurement functions.