Administrative Director The Goddard School

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are seeking a highly organized, detail-oriented Administrative Director to join our leadership team. The Administrative Director plays a key role in managing student enrollment, transitions, recordkeeping, and communication with families. This individual ensures that all enrollment and administrative processes are completed accurately, efficiently, and in accordance with school policies and licensing requirements.
Key Responsibilities
Enrollment & Waitlist Management

• Maintain and regularly update the school’s waitlist.
• Stay fully up to date on all student transitions and classroom availability.
• For all new student enrollments:
  • Confirm classroom availability and placement with the Center Director.
  • Send all required enrollment documents to families, including payment and registration options (ACH, credit card, etc.).
  • Receive and process registration paperwork, including deposit and registration fees.
  • Track and note any referral benefits or special pricing offers as applicable.
  • Confirm the target start date with the family.
  • Receive and review enrollment paperwork to ensure all documents are complete.
  • Collect and process medical forms and allergy action plans as needed.
  • Deliver all completed paperwork to the school for student file creation.
  • Deliver medical paperwork to the school for creation of Medication Boxes.

System Entry & Record Management

• Enroll students in FMS (Family Management System):
  • Enter classroom assignments, billing information, and applicable discounts.
  • Record and coordinate any financial assistance programs with the billing team.
  • Set up ACH billing and enter all family, medical, and vaccination data.
• Confirm final classroom placement with the Center Director and notify teachers.
• Update transition records accordingly.

Current Student Management

• Manage all schedule change requests:
  • Confirm space availability within the classroom.
  • Notify teachers and update billing staff of any changes.
• Manage withdrawals/disenrollments:
  • Confirm required notice timelines.
  • Notify teachers and billing staff to apply deposits or adjustments as needed.

Preschool Spring/Summer Transition Management

• Communicate with families regarding Summer and Fall enrollment intentions.
• Keep transition records up to date.
• As space becomes available, contact waitlist families for new enrollment.
• Maintain a separate list of new fall enrollees.
• Manage requests from existing families for summer schedule changes or breaks.
• Identify and accommodate MCPS teacher schedules with special summer options.

School Age Summer Program

• Manage the School-Age Summer Camp (SASC) transition sheet:
  • Maintain accurate weekly rosters, including adds/deletes within approved timelines.
  • Track capacity by week and manage waitlist requests for full sessions.
• Note existing children enrolling (no new paperwork or fees required).
• Process registration for new summer-only school-age enrollees, ensuring all required documents are received.

Qualifications

• Strong organizational and communication skills.
• Detail-oriented with the ability to manage multiple priorities and deadlines.
• Experience in school administration, early childhood education, or a similar field preferred.
• Proficiency with digital record systems (e.g., FMS, Procare, or similar).
• Professional demeanor with a commitment to confidentiality and family engagement.

Schedule & Compensation

• Full-time, Monday–Friday
• Compensation commensurate with experience

This Is Your Moment

The joy of childhood comes from those bright sparks of discovery -- moments that delight and surprise us. Your career at The Goddard School can be just as exciting. For more than 35 years, Goddard Schools have put each teacher at the heart of everything we do because teachers put each student at the heart of everything they do. The Goddard School trusts, empowers, and honors its exceptional educators. Develop your teaching skills in a vibrant and nurturing environment and make a difference in children's lives every day. 

 

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