Administrative Hearing Clerk Assistant
Oklahoma State GovernmentAbout the role
Job Posting Title
Administrative Hearing Clerk AssistantAgency
455 OK MEDICAL MARIJUANA AUTHORITYSupervisory Organization
455 OK Medical Marijuana AuthorityJob Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full timeJob Type
RegularCompensation
Up to $55,000 based on education and experienceJob Description
The Oklahoma Medical Marijuana Authority (OMMA) is seeking a full-time Administrative Hearing Clerk Assistant. This is a state position governed by the Civil Service Rules, in state government located in Oklahoma City, OK. OMMA offers a comprehensive benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. The annual salary for this position is up to $55,000 based on education and experience.
Every position at OMMA brings an opportunity to build out new policies and procedures using innovative and creative problem-solving. With any opportunity, challenges rear their heads. Candidates must be willing to apply critical thinking and problem-solving skills to tackle challenges in order to succeed at OMMA. We are an agency that will not settle for status quo or complacency. Candidates must be willing to work hard to help OMMA be the best at what we are entrusted to do.
If this sounds like a challenge you are willing to take on, we look forward to reviewing your application!
Position Summary
This position is responsible for preparing, filing, maintaining, and mailing documentation for all cases and administrative hearings. Responsibilities include docketing and offering administrative and organizational support to the Administrative Law Judge during hearings. Additionally, this position requires attending and recording all administrative hearings and providing part-time administrative support to the Operations Department.
Position Responsibilities / Essential Functions
Tracks all cases filed; maintains hearing dockets; prepares digital and hard folders; schedules administrative hearings.
Accepts and file-stamps all pleadings filed by parties.
Docketing and processes all pleadings, documents, and any other records received in a case.
Reserves and prepares the courtroom for hearings.
Prepares all documentation related to the administrative hearings; develops and maintains a system to organize all documents related to the hearings.
Communicates with judges, managers/supervisors, and legal staff regarding hearing issues and/or questions.
Tracks all activities related to hearings; monitors for returns of service before hearings; monitors for dismissals, continuances, or orders to conclude hearings.
Provides administrative support to the Operations Department; schedules meetings; screens phone calls and receives visitors; provides information and referrals to appropriate department/employee; handles routine matters.
Other duties, as assigned.
Education and Experience
Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.
Preferred Qualifications
Preference may be given to candidates who have one year of experience as a hearing or court clerk, paralegal, or legal assistant. Preference may also be given to candidates with experience with Microsoft Office products such as Word, Excel, and Outlook.
Knowledge, Skills, and Abilities
Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.
Ability is required to establish and maintain effective wor
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