Administrative Assistant

Bring Your Amazing Self to Work

At Macy's, Inc. we're on a mission to create a brighter future with bold representation for all. This is our Mission Every One. We know that each person here is unique. So we respect and invest in each individual to create growth, pride, and satisfaction. If we are able to bring our whole selves to work, it translates into a more abundant and wider array of ideas and energy for all to benefit from. Our success will be built on amazing colleagues, working together.

 

Job Overview

The Administrative Assistant provides primary support for Senior Level Executives. The successful candidate demonstrates exceptional support, superior communication skills, and decision-making abilities essential for office management. This role requires a high level of trust, confidentiality, and organizational skills. Other duties may be assigned as needed.

 

What You Will Do

• Maintain and manage calendars by scheduling meetings, responding to invitations, and resolving scheduling conflicts based on the priorities of the Senior Level Executive.
• Handle incoming and outgoing communications, including mail, fax, and email.
• Generate solutions and troubleshoot problems as needed, involving direct reports if necessary.
• Answer and screen telephone calls, accurately handle messages, and respond promptly.
• Utilize Microsoft Office products such as Word, Excel, and PowerPoint to create presentations, spreadsheets, and reports.
• Maintain accurate records and manage administrative tasks efficiently.
• Coordinate scheduled events, interviews, presentations, and company meetings.
• Manage departmental budgets and expenses.
• Order and restock office supplies as needed.
• Arrange travel and process related expenses.
• Assist with special projects as required.
• Adhere to shortage programs and procedures.
• Carry out these tasks efficiently under the direction of the Supervisor.
• Maintain regular, dependable attendance and punctuality.

 

Skills You Will Need

Exceptional Support: Demonstrating exceptional support for Senior Level Executives, with superior communication skills and decision-making abilities essential for effective office management.

Calendar Management: Proficiency in maintaining and managing calendars, scheduling meetings, responding to invitations, and resolving scheduling conflicts based on executive priorities.

Communication Skills: Excellent verbal and written communication skills, including the ability to handle sensitive situations with tact and discretion.

Administrative Proficiency: Strong administrative skills, including handling incoming and outgoing communications, accurately managing messages, and maintaining accurate records.

Technical Skills: Proficiency in Microsoft Office products (Word, Excel, PowerPoint), Outlook, and navigating intranet and internet for various tasks.

Organizational Skills: High level of organizational skills, including coordinating events, managing departmental budgets and expenses, and ordering/restocking office supplies.

Multi-tasking and Prioritization: Ability to juggle multiple projects, prioritize tasks, and respond effectively to changing priorities while maintaining attention to detail and follow-through.

Confidentiality: Maintaining a high level of confidentiality with sensitive information and handling it with discretion.

Interpersonal Skills: Strong interpersonal skills to gain respect and cooperation from supervisors, their subordinates, and other team members.

Team Collaboration: Ability to collaborate effectively as a member of a team and interact with all levels of the organization.

Problem-solving: Initiative and ability to problem solve, demonstrating a strong sense of urgency and comfort with computer use, including multi-function devices.

 

Who You Are

• Dedicated to fulfilling ideals of diversity, inclusion, and respect that Macy’s aspires to achieve every day in every way.
• Candidates with a High School diploma or equivalent are encouraged to apply. 
• Regularly required to sit, talk, hear; use hands/fingers to touch, handle, and feel. Occasionally required to move about the workplace and reach with hands and arms. Requires close vision.
• Able to work a flexible schedule based on department and company needs. 

 

What We Can Offer You

• An inclusive, challenging, and refreshingly fun work environment
• Competitive pay and benefits rooted in principles of equity
• Performance incentives and annual merit review
• Merchandise discounts
• Health and Wellness Benefits across medical, dental, vision, and additional insurance
• Retirement S