Corporate Meetings & Events Planner, Assistant Vice President

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Role Summary:

Manage events as assigned and support selected project work, own routines and projects as directed by the Head of Corporate Meetings & Events. Provide support to business stakeholders as assigned, along with event registration platform support, and next level data analysis and research for client data.

Main Responsibilities:

Events & Meetings

• Works directly with business groups and stakeholders to produce a broad cross section of events – both internal and external.

• Manage hotels, venues, vendors, food & beverage, transportation, collateral, staffing, permits, etc. as needed in support of the Lines of Business meetings and events projects.

• Synchronize event requests from internal clients, Corporate Events department, as well as individual Lines of Business lead. Build event websites and manage all aspects of events.

• Operate with a high degree of fiduciary responsibility.

• Partner with relevant areas to ensure Compliance on Brand, Marketing, Privacy, Legal, et al.

• Travel is required in support of company and client events, industry conferences and other meetings.

Financial

• Prepare and manage event budgets, budget reconciliation, and billing processes working in concert with Finance to ensure spend is managed appropriately and allocations (reclass) are timely.

• Track, analyze, and report key metrics for meetings and events. Prepare quarterly statements for LOBs event spend & usage ensure stated vertical budgets align with actual spend.

Administrative

• Work with Executive Assistants to ensure MUFG business leaders are well informed about events.

• Partner with revenue-generating businesses and the enterprise to integrate events, business processes, and event guidelines in support of greater partnership between all groups.

• Support Head of Corporate Meetings & Events, Event Services, and LoB leaders on administrative tasks including, but not limited to, calendaring, invoice processing, credit card statement reconciliation, and administrative duties as necessary.

Expected Experience Required:

• Bachelor's Degree.

• 7 plus years of experience in a corporate or hospitality environment.

• Experience with Event management, Event marketing, Strategic Meetings Management, MS Office, etc.

The typical base pay range for this role is between $90K - $115K depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Ang