Administrative Assistant - Olathe Advanced Technical Program, 8 hours

POSITION: Administrative Secretary ​​ 

HOURS OF WORK: 8 Hour Daily/ 237 Calendar Days Yearly 

STATUS: Classified – Non-Exempt, Full Time 

POSITION SUMMARY: This position is responsible for acting as a liaison for the assigned administrator by communicating information with auditors, district staff, neighboring district staff, public agencies, and the local community.  

This position is expected to provide complex and confidential administrative and secretarial support.  

This position is part of the administrative team and reports to the assigned administrator. 

 

PRIMARY DUTIES/RESPONSIBILITIES:  

• Compilation of data from many electronic sources for the preparation of reports, making recommendations, and/or information for assigned administrators. 

• Monitors activities on behalf of assigned administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements. 

• Researches a variety of topics for the purpose of providing information and/or recommendations that address a variety of administrative requirements. 

• Schedules projects, functions and/or program components for the purpose of completing activities and/or delivering services in an apt fashion. 

• Perform other duties as assigned. 

 

EDUCATION AND EXPERIENCE REQUIREMENTS: 

• ​​High school diploma or equivalent required.​ 

• ​​Two years of office experience preferred.​ 

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: 

• Excellent verbal, written and listening communication skills. 

• Ability to organize and prioritize multiple projects simultaneously. 

• High degree of motivation, responsibility, and confidentiality. 

• Demonstrated ability in compiling, organizing, and analyzing data. 

• Ability to work independently with minimal supervision in a fast-paced work environment. 

• Highly collaborative team player. 

• Proficiency with Microsoft Office (Word, Outlook, etc.). 

• Ability to self-initiate areas of opportunity, make recommendations for improvement, and follow up as necessary to achieve desired results. 

 

PHYSICAL REQUIREMENTS: 

This position requires the performance of light work. The position must be able to discern and prepare data to communicate information with parents, staff, and students. The position requires occasionally moving between buildings and at times remaining in a stationary position. 

The position is performed in a generally hazard free environment and a clean atmosphere.  

IMPORTANT EMPLOYMENT STATEMENTS 

The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The Olathe Public Schools reserves the right to modify job duties or job descriptions at any time. 

The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities, or employment as required by applicable federal and state laws. 

REQUIRED CLEARANCES: Background check, TB Test/Physical