Senior Project Manager, Department of Laboratory Medicine & Pathology

Job Description

Who we’re looking for:

The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a Senior Project Manager with the (enter team Project Management Office (PMO) in Seattle and Renton, Washington.

Under direction of the UW Department of Laboratory Medicine & Pathology (DLMP) Project Management Office (PMO), the Senior Project Manager (SPM) will be responsible for managing assigned projects, such as new lab builds at the UW Medicine Central Lab (a new clinical laboratory supporting routine and specialty testing), Central Lab moves and upgrades, workflow process improvement projects, regulatory response projects, laboratory information system and instrument upgrades, and software development projects.

Work schedule:

• 100% FTE
• Works schedule to be discussed with the hiring manager  
• Occasional telework
• Day shift

What you’ll contribute:

This role has Project Management responsibilities in all project phases: Initiation, Planning, Execution, Monitoring/Control, and Closure.

LEAD PROJECT INITIATION AND PLANNING PHASES OF ASSIGNED PROJECTS

Using DLMP PMO standard tools and templates, facilitate the initiation and planning for assigned projects. Ensure completion of standard deliverables, as appropriate. Fulfill roles of facilitator and task manager. Specific duties and deliverables include, but are not limited to:

• Work with resource managers and DLMP PMO to assign project resources
• Define and communicate clear project roles and responsibilities with organization chart
• Complete project tool set-up with assistance of DLMP PMO (MS Project/Planner, Smartsheet)
• Work with relevant team coordinators to develop timeline and resource estimates
• Report project status on a regular basis to DLMP PMO, sponsors and impacted leadership

MANAGE SCOPE, SCHEDULE AND BUDGET FOR ASSIGNED PROJECTS

Once project scope, schedule and budget have been established in the Planning phase, assume responsibility for all three components throughout the project lifecycle which includes tracking compliance, progress, activity, change requests, and communicate project schedule throughout lifecycle. Other specific responsibilities include but are not limited to:

• Develop and submit for approval project budget, scope, and schedule change requests for projects when conditions are met (per DLMP PMO Change Request process)
• Ensure that project components are integrated and working within common goals and assumptions, including system integration points, upstream/downstream workflow and system impacts, testing, implementation planning and operational/steady state handoffs

MANAGE EXECUTION OF ASSIGNED PROJECTS WITHIN STANDARD PROJECT FRAMEWORK

Using standard tools, templates, policies and procedures, manages all components of projects throughout their execution. Ensure completion of standard deliverables, as appropriate. Specific duties and deliverables include, but are not limited to:

• Ensure documentation of user, system, and technical requirements; workflows, application and technical designs as relevant to the projects internal and external to the operations of DLMP
• Execution of test plans that would include but not limited to appropriate technology and operational workflows
• Understanding and tracking of task dependencies and timeline impact 
• Appropriately escalate issues and risks 
• Complete all standard project deliverables within appropriate project phase timeframe unless exception is approved

MANAGE ASSIGNED PROJECT ISSUES AND RISKS  

Using standard issues and risk management guidelines, actively manage project issues and risks throughout the project lifecycle. Specific duties include, but are not limited to:

• Assist and support completion of initial risk assessment in Planning phase and document risks
• Identify and lead development of mitigation plans
• Include and document mitigation plan for any key risks to project and tasks in the project WBS and escalate those tasks outside of project scope
• Review and monitor risks; new and existing risks, risk factors and document updates at an appropriate frequency
• Communicate to team members, stakeholders, and sponsors issues, risks and risk response, including Leadership as appropriate
• Provide education to project team of the responsibilities related to issue management from the beginning of the project
• Monitor all issues are documented, assigned, assigned severity, prioritized and updated